Google is phasing out its original website builder so users must move their sites to new Google Sites by September of next year.
Learn how to use Google's cloud storage service. Here's our in-depth guide to its various useful functions.
The best Google Drive add-ons give your Google apps new capabilities and, in those we've selected, allow you to work more efficiently or creatively. You can add extra features to Google Drive apps using a library of add-ons available from the Add-ons menu in any of the Google apps.  Most Google Drive add-ons are free, though some have paid features as well.  Here are 15 of the best add-ons for getting the most out of Google Drive.  Visit Business Insider's Tech Reference library for more stories. Google Drive is a formidable alternative to Microsoft Office. Though its array of features may not be as extensive as Microsoft Office, Google Drive is free, always available online, and offers robust collaborative tools.  Google Drive has another advantage too: A vast library of add-ons that can give it additional features and capabilities. Armed with the right add-ons, you can transform Google Drive into a tool that does exactly what you need.  The 15 best Google Drive add-ons  You can browse the extensive library of add-ons from any of the major Google apps like Google Docs, Google Sheets, or Google Slides. Just click "Add-ons" from the menu and then click "Get Add-ons." Or browse this list, which contains 15 of the most useful add-ons available right now. HelloSign Need to sign a document? That's what this add-on does. HelloSign lets you import or create real hand-written signatures and insert them in documents in Google Docs.  DocHub Like HelloSign, DocHub lets you sign documents – but it offers much more as well. DocHub lets you fill out, sign, mark up, and annotate PDF documents and then send them to other people, all from within Google Drive. In fact, DocHub might be the best all-around PDF tool you can get right now.  Speakd Microsoft Word has a helpful feature found in its "Review" tab called "Read Aloud." If you've ever wanted something like that for Google Docs, you can now have it by installing Speakd. It's a handy accessibility tool for people who need help seeing the screen as well as a proofreading tool for writers who prefer to listen for errors.  Zoom Zoom – that seemingly ubiquitous web conferencing service – has an add-on for Google Drive. After installing it, you can easily schedule, join, manage, and customize meetings in Gmail and Google Calendar. If you spend a lot of your time on Zoom these days, this add-on can streamline your day.  Lucidchart Diagrams When words aren't enough to convey your message, try creating a chart. Lucidchart Diagrams is an add-on that you can use to draw a line art diagram – like a flow chart, organizational chart, or any other kind of structured diagram – using a simple set of lines, shapes, and boxes.  Flat for Docs If you're a musician or simply have an occasional need to include musical notation in a document, there are add-ons standing ready to help. Flat for Docs is a musical notation editor that you can use to create notation or tablature and insert it in a Google Doc or Google Slide. This is the "lite" version, which is free; if you upgrade to the full app, you get additional features like the ability to play back the transcribed music.  Auto-Latex Equations While many people never need to insert math equations in a Google Doc, if you are a mathematician, teacher, scientist, engineer, or other technical professional, you might have to express the language of math in documents. Auto-Latex Equations lets you insert algebra, trig, calculus, and more in Google Docs rather than relying on the equation editor in Microsoft Word.  Crop Sheet Sometimes the best add-ons are very focused, single-purpose tools. Such is the case with Crop Sheet, which lets you select just the part of a spreadsheet you want to preserve, and the tool then eliminates all the extraneous bits in a single stroke. If you spend a lot of time in Google Sheets, this is a real time saver.  Timify.me Google Forms may be one of the lesser-known Google apps, but it's a favorite of educators who use it to create tests and quizzes. With Timify.me, you can enable time-tracking in your forms, which means you can easily embed timers in forms, track how long students take to complete the form, enforce automated time limits on test-taking, and more.  Translate My Sheet Need to share your spreadsheet with people who speak another language? Make it easy for them. Install Translate My Sheet and then you can translate your entire Google Sheet to the specified language, or only translate a selected range of cells. There are more than 100 languages supported.  Text Cleaner Microsoft Word has a feature that can clean up a document before you share it with others. Text Cleaner is similar, but in some ways even more powerful — you can use it to remove unwanted formatting throughout your document. But it's also very configurable, so you can choose what formatting elements (like bold, italics, links, multiple spaces, and more) the tool removes or preserves before you activate it.  Pear Deck Teachers need a lot of love, especially now with many classes taking place remotely, making it even harder to keep students engaged. Pear Deck is designed to add interactive elements to Google Slides – teachers can add interactive questions to their presentations and choose the kind of responses (like text, multiple choice, and even drawings) to keep students engaged. The app makes it easy to share responses with the class.  RingCentral Fax When was the last time you even saw a fax machine? Even though you may not use one, that doesn't mean other organizations don't still rely on this aging technology. If you need to send a fax, the easiest solution may be to install RingCentral Fax and send your document from Google Docs.  MindMup2 Have you ever created a mind map? It's a diagram you can use to visually organize information – like a line-art organizational chart, though potentially much more flexible and free-form. MindMup 2 lets you easily create your own mind maps within Google Drive, complete with advanced drawing tools with lines, shapes, colors, and text.  Doc Builder If you frequently create documents from the same templatized building blocks, then Doc Builder might make your life a lot easier. This add-on lets you create reusable snippets of text and add them to your files from a sidebar to the right of your document. Related coverage from Tech Reference: What is Google Drive? A guide to navigating Google's file storage service and collaboration tools How to share files on Google Drive in 3 different ways, and choose who can view, comment, or edit How to save attachments from Gmail to your Google Drive on a computer or mobile device How to add the Google Drive app to your desktop on a PC and sync all of your files easily How to use Google Drive with Slack by connecting your accounts to send files SEE ALSO: The best Google Assistant smart speakers Join the conversation about this story » NOW WATCH: What it's like inside North Korea's controversial restaurant chain
Google has announced a host of new updates coming to Google Docs, Sheets and Slides on mobile.
You can almost do anything on smartphones these days, especially if you connect a large display and peripherals. Even more so on tablets with their large screens and keyboard accessories. That said, there are still many things you can’t do on a phone, or at least can’t do comfortably on such a small screen. One of the biggest culprits there … Continue reading
Google Docs just became much more useful if you're on the move and don't have much time to type.
You want niché content? Then damn, you’ve got it — because this is a call for Google to sort out the Docs iPad app. Look, it’s not bad. It works. But it’s driving me mad. Why? Because it’s not completely compatible with iPad Magic Keyboard. Yes, I can type, but selecting text is a nightmare. And this isn’t on. Let’s backtrack though. Recently, I’ve been on a bit of a tablet renaissance. After using an iPad properly for the first time in years, my whole opinion on the technology changed and, since then, it’s become my lockdown life companion. Now, alongside… This story continues at The Next WebOr just read more coverage about: iPad,Google
Image: Google Backing up your Android phone is always smart — and backing it up to the cloud makes it easy to reload your data even if your phone is lost, stolen, or broken. And now you can back up some of that data to Google’s cloud storage service, Google One, even if you aren’t on one of the company’s paid plans, which start at $1.99 for 100GB of storage. If you’ve got a personal Google account (not a G Suite account), you can get up to 15GB of storage for backing up your mobile data (although that can vary somewhat, depending on what other services / accounts you have). Back up data with Android Of course, you don’t need Google One to back up your app data, call history, contacts, settings, or SMS messages. You could already do that easily using... Continue reading…
You can add Google Drive to your desktop on a PC in addition to using it on a web browser. Adding the Google Drive app to your desktop will enable you to sync your documents and files from your computer to Google Drive. Visit Business Insider's Tech Reference library for more stories. Google Drive is popular for its free programs, ease of access, and compatibility with Gmail and other Google products.  You can download Google Drive to your PC desktop as well, enabling your computer to sync your files with Google Drive automatically. Here's how to add Google Drive to your desktop using a PC. Check out the products mentioned in this article: Acer Chromebook 15 (From $179.99 at Walmart) How to add Google Drive to your PC desktop 1. If you are logged in to your Google account on an internet browser, you must log out temporarily to install Google on your desktop. 2. Once you have logged out, go to drive.google.com and scroll down to the bottom of the webpage. Under the "Downloads" column, click on "Drive for Mac/PC." 3. A new tab will open. Next to the "For Individuals" banner, click on "Download."  4. A pop-up window will appear. Click the "Agree and Download" button.  5. A program called "installbackupandsync.exe" will begin downloading in your internet browser. 6. Click on the program, and it should begin installing once it has finished downloading.  7. Once the installation is complete, click "Close" to exit the pop-up window.  8. Google Drive should now appear on your desktop. Look for a window called "Welcome to Backup and Sync" and click on the "Get Started" button.  9. Type in your Gmail address, click "Next," and then type in your Gmail password. Click "Next" when you are finished.  10. Set your laptop's preferences for upload quality and file size. When you are finished, click "Next."  11. Set your Google Drive syncing preferences. You can sync the entirety of your computer to Google Drive, or select specific folders to sync. Once you are finished, click "Start."  After Google Drive is downloaded to your desktop, you will also see shortcuts to Drive programs such as Google Docs, Google Sheets, and Google Slides.   Related coverage from Tech Reference: How to download a folder from Google Drive to your PC or Mac computer How to share a video on Google Drive in 2 different ways How to permanently delete files from Google Drive on your Android device How to upload photos to Google Drive from your iPhone, for more storage space and sending larger files Here's how much storage is available on your Google Drive, and how to upgrade to Google One for more storage space SEE ALSO: The best all-in-one PCs you can buy Join the conversation about this story » NOW WATCH: Pathologists debunk 13 coronavirus myths
You can save email attachments from Gmail to your Google Drive in just a few steps on any device. Saving file attachments to Google Drive from Gmail can help keep you organized and on task. Visit Business Insider's Tech Reference library for more stories. If you get a lot of emails, you probably receive a lot of files as email attachments, too. With so many contacts and so many tasks, it's easy to get overwhelmed and lose track of which emails contain which files.  Fortunately, Gmail makes it easy to save your email attachments to Google Drive, making them much easier to track and organize. Here's a step-by-step guide to saving attachments from Gmail to Google Drive, on both a desktop web browser and Gmail's mobile app. Check out the products mentioned in this article: Google G Suite Business Account (Monthly) ($12.00 from Google)  How to save attachments from Gmail to Google Drive using a web browser 1. Open Gmail and log in to your account if you have not already done so. 2. Click on the email that contains the attachments you want to save. These attachments might be documents, images, or zipped folders. 3. Once the email message is open, hover your cursor over the file you wish to save. Two small icons will appear, one of which is a variation of the Google Drive icon (resembling a triangle with a plus sign overlaid). Click on this icon.  4. A message will appear notifying you that the file has been saved to Google Drive.  5. If the email message contains multiple attachments and you wish to save them all to Google Drive, you can save them all at once. To the right of the email message, click on the Google Drive icon that reads "Add all to Drive" when you hover your cursor over it.  If done correctly, a message will appear notifying you that multiple files have been saved.  You can also save attachments to Google Drive via the preview screen. From your email message, click on the attachment you wish to preview, then click on the Google Drive icon in the upper right corner of the screen that reads "Add to My Drive."  How to save attachments from Gmail to Google Drive using the Gmail mobile app 1. On your mobile device, tap on the Gmail app to open it and log in to your account if prompted to do so. 2. Tap on the email message containing the attachments you wish to save.  3. Once the email message is open, tap on the Google Drive icon on the attachment you wish to save.  4. Alternatively, you can save attachments to Google Drive via the mobile app's preview screen. From your email message, tap on the attachment you wish to preview, then tap on the three vertical dots located in the upper-right corner of the screen.  Tap on "Save to Drive" in the drop-down menu.  5. Once you've tapped the correct field, you will be taken to a file info screen. Type a name for the file you're saving, or just use the pre-generated name. If you want to change the folder where the file will be saved, tap on the drop-down menu underneath "Folder" and select the folder you want. Once you're finished, tap "Save" to save the file.    Related coverage from Tech Reference: How to forward email from a Yahoo Mail account to Gmail or other email services How to send a zip file in Gmail on your PC or Mac computer How to email a folder in Gmail by attaching it as a ZIP file or using Google Drive How to stop emails from going into your spam folder in Gmail in 2 different ways How to download a folder from Google Drive to your PC or Mac computer SEE ALSO: The best Chromebooks Join the conversation about this story » NOW WATCH: We tested a machine that brews beer at the push of a button
You can easily share files on Google Drive with just a few clicks. Share settings allow you to specify who can view, comment, or edit files, and who can organize and add content to folders. You can upload files and folders from your computer to later share them by simply dragging them into Google Drive. Visit Business Insider's Tech Reference library for more stories.  Google Drive is a great tool for a variety of collaborative projects as it allows people to view, download, and edit files directly. It ensures everyone has the most up-to-date version of a file without having to download it onto your computer, edit it, then send around updated copies.  You can create and organize word documents, spreadsheets, and slideshows as well as upload photos and audio and video files. Here's what you need to know about sharing files on Google Drive. How to share a file on Google Drive from a computer 1. On your internet browser, go to Google Drive. 2. Drag and drop the file directly into your Drive.  3. Once the upload is complete, open the file. 4. Click the icon with three dots arranged vertically, then click "Share." 5. Type in the names or groups you'd like to share the file with. Tap "Done" and the recipients will receive an email with a link directing them to the file. 6. Alternatively, you can get a link to share with collaborators (to include in an email, text, or Chat, for example) in the "Get link" section. Choose which option you want (Restricted, Anyone with the link) then click "Copy link." For "Anyone with the link," you can further specify if those that follow the link can view, comment, or edit the file. 7. If you have multiple files to share, you can drop an entire folder into Google Drive or create a folder in Google Drive, drop the files into the folder, and share the entire folder by right clicking on it and clicking "Share." More details on folder permissions and what they entail can be found on this Google Drive Help page. How to share a file created in Google Drive 1. Open a file in Google Docs on your web browser, and click "Share" at the top right of the screen. You'll see a lock icon next to the word "Share." This can also be done with Google Sheets, Google Slides. and other Google file-sharing apps.  2. Type in the names or groups you'd like to share the file with. Tap "Done" and the recipients will receive an email with a link directing them to the file. 3. Alternatively, you can get a link to share with collaborators (to include in an email, text, or Chat, for example) in the "Get link" section. Choose which option you want (Restricted, Anyone with the link) then click "Copy link." For "Anyone with the link," you can further specify if those that follow the link can view, comment, or edit the file. 4. After this is done, you've effectively changed the access permissions of the file. The lock icon next to "Share" will change to an icon of a person with a link underneath. How to share files on the Google Drive mobile app 1. Open the Google Drive app on your mobile device. 2. Navigate to the file or folder you want to share, then tap the "..." next to the file name. 3. Tap "Share," then type in the names of the people you want to share the file with as well as a message that will accompany the email with a link to the file.  4. Tap the pen icon to change permissions (Edit, Comment, and View). 5. When you're finished, tap the airplane icon to send the invitations to collaborators. Related coverage from Tech Reference: How to add Google Drive to the desktop on your Mac computer, and automatically sync folders in both places How to share a video on Google Drive in 2 different ways How to permanently delete files from Google Drive on your Android device How to upload photos to Google Drive from your iPhone, for more storage space and sending larger files Here's how much storage is available on your Google Drive, and how to upgrade to Google One for more storage space   SEE ALSO: 5 helpful ways you can use Google Keep, Google's versatile note-taking app Join the conversation about this story » NOW WATCH: How 'white savior' films like 'The Help' and 'Green Book' hurt Hollywood
Google One – introduced as a paid storage manager for Android – is coming to iOS and now has a free option for both platforms.
We rounded up a slate of mobile tools to help you get more done faster, so you can enjoy working from home.
Make sure that your Dropbox, Google Drive, and Microsoft OneDrive data is protected—while still being easy for you to access.
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