Your organization needs a new intranet when:Your current solution is decades old, it is slow, has outdated information and an unfriendly interface.Your intranet doesn’t offer your employees the tools they need to do work and so they are using other tools and apps to make their work easier.Your intranet doesn’t provide personalized content such as videos, pictures, a social feed, recognition stories, etc.Your intranet is not cloud-based and doesn’t offer anytime, anywhere access to information.A modern intranet solution is what you need and here are some compelling features you should look for to serve you in the long run:Personalized Content - Modern intranets use machine learning to offer personalized content to specific users or user groups.
AI capabilities enable it to draw links between people, content and activity within an organization and provide users more relevant and useful content.Seamless Integration - Intranets needs to be able to integrate with a variety of applications and provide a unified experience.
It should offer a single sign-on feature that brings all business-centric capabilities under one roof.Enhanced User Experience - Modern intranets are simple to navigate and extremely easy-to-use.
It also helps reduce confusions and creates a more streamlined user experience.Robust Search - When users get quick and relevant search results, it saves substantial time resulting in improved efficiency and productivity.Mobility - Many employees have dynamic schedules which include remote and work from home benefits.
They need tools and information at their fingertips, wherever they are.
A mobile intranet offers the ability to access work - check and send emails, start conversations, share documents, update tasks, and connect with other employees.Automated Processes - Automating operations can have the advantage of boosting productivity, reducing errors, and avoiding employee burnout.
Either big or small, a cloud-based intranet has an irreplaceable working significance for any company.
This is because of the many benefits it offers.Let’s have a look:Available anywhere, anytimeThis feature alone is good enough for any enterprise to start using cloud-based intranet.
Compared to on-site systems that work only in the office premise, a cloud-based intranet operates via internet.
Thus, it is available for staff to access important files and client conversations from anywhere in the world.Quick set upAn office system needs complex features and various levels of back-end security to be implemented by the IT department.
On the other hand, intranets on the cloud are easy to set up as they come with pre-programmed configuration and are up and running in no time.Easily Scalable Unlike on premise set-up, cloud-based intranet have easy access to the information on your personal devices like mobile, laptop, and tablets.
With the cloud, employees and managers can access all the relevant files and data while talking with each other or the client.
Not long ago, company intranets had a limited use: publishing internal news, communicating organization’s general procedures to the employees, and serving as a repository for documents.
But today their focus has changed.
They are user-friendly, attractive, and offer a wide range of tools that help increase productivity, business efficiency and profits.Here are 5 essential tools that a company intranet must have:Document Management – allows you to store, organize, version and share documents.
Enterprise search capabilities make it easy to find the right information, quickly.HR and Employee Management – allows you to disperse corporate announcements, publish training videos, manage performance appraisals, and encourage employees with recognition stories, surveys, and polls.Project Management – allows you to manage and track your project portfolio, generate reports, assign tasks, set deadlines, and track risks and issues as well as create custom lists for any additional project tracking needs.Forms Management – offers many pre-built digital forms that you can leverage to automate your approval process.
You just have to activate the forms you need and start using them.Social Collaboration – allows employees to interact with each other and be a part of the corporate culture.
It provides many tools that offer different methods of communication, such as video calling or real-time messaging.A complete power-packed company intranet software meets all your business needs and provides a wide range of functionality that you would generally get with multiple products.
With technological progress, it is now possible for literally anyone with a laptop and the right skills to launch a business.
While some technological advances flash and fade, social intranet software has always been a sustainable one.The flexibly dynamic benefits of intranet have revolutionized the way businesses operate and their employees collaborate.
Anyone can share and everyone is free to comment and provide feedback.Therefore, an employee intranet streamlines communication by channeling it centrally to one place while it also empowers individuals with a say in the company and the knowledge of what’s going on around.Eliminating Geographical BarriersYour Company IntranetConnects your employees across different locations and time zones.Intranet can act as the online central hub of your company.
It is like a virtual center where conversations take place, news is exchanged, and everything is planned.Therefore, it brings your global or multi-location teams together.
The employees in any location across the globe get access to the same amount of information and insights into the company, as the one going to the office every day will have.Better Employee EngagementImproving employee engagement is a key challenge for leadership.
The intranet is that the “team huddle” that unites and motivates employees.Strengthened HR.An HR intranet can be of great use in enhancing the quality of hiring and onboarding processes.
SharePoint intranet-in-a-box, also known as a ready-to-go SharePoint solution, has gained immense popularity in the past few years.Most of these ready solutions are comprehensive and come pre-configured with department and team sites that facilitate document management, task management, employee management, automated forms, reports and analytics, easy publishing for news and announcements, and much more.
These SharePoint solutions can also integrate with other systems which further helps to consolidate all the operations of a business on one platform.
This saves time, minimizes costs and lets the organization communicate seamlessly.Why do you need SharePoint intranet-in-a-box Solution?A few years ago when a company wanted an intranet solution, they would have to build one themselves.
Is the Solution a 'Native’ Intranet-in-a-Box?This is an important question to ask the vendor as it is directly concerned with app integration and data storage.
Here, your organizational staff can miss out the updated functionality on SharePoint.- A native intranet-in-a-box solution is user-friendly and offers a seamless and consistent experience.
It has also helped reduce the expenses incurred on IT department and eliminated the need for SharePoint developers and experts.A user-friendly intranet caters to the needs of the employees.
Law firms around the globe have an increasing number of cases to solve and they keep looking for a technological solution to help create a faster workflow for the same.
But first let’ explore, what an intranet software is anyway and how it can help?In simple words, an intranet is a private network that is only for a company’s employees.
Document Management: Different kinds of documents including Client data, HR policies, company forms, and much more can be uploaded, stored, and shared through an intranet.
A SharePoint intranet also allows to set up workflows for plea approvals by courts, establish permissions so that only authorized staff can access respective files, or collaborate on documents digitally.Special features like tagging make it easier to find and discover case related documents without hassle.
With the metadata feature in your intranet employees can easily hunt down relevant case files without wasting time searching for the files in the library.
Additionally, a document management system can automate document retention guidelines, an important policy for law firms.2.
But with the most dynamic market scenario and prolonged remote working, intranets are now leveraged to boost engagement and productivity.
Surveys conclude that, when employee engagement increases, there is a corresponding increase in employee retention by up to 87%.With this write-up, learn how intranet solutions drive productivity and engagement in the organization.1.
With features and tools of the intranet, you can organize team collaboration activities, virtual hangouts, and scavenger hunts to enhance employee engagement.
Centralized data storage & access.
Enter the keyword and the search engine will display related documents, links, wikis, blogs, etc.
The complete process is a never-ending cycle that gets a boost with easy discussion and training tools provided by intranet solutions.
80% of Fortune 100 companies already use it and its adoption is growing exponentially.
Companies of all sizes and industries use SharePoint and Microsoft is continuously enhancing its features to meet the needs of a broader base.Although SharePoint comes loaded with a large selection of pre-built sites and templates to get you started, there are ready-to-go products that can be installed on top of SharePoint which convert it into a comprehensive workplace solution with unified tools and features that most companies need.Here are 7 steps to select the right intranet platform:Analyse your Business - Understand and document your current business environment and identify its needs, establish key requirements, list out your problems, pain points and features & functionality you need.Define Budget - As you evaluate your needs you might also determine the budget, research your options and find an intranet product that is the right fit for you.
Whether your budget is big or small, look for a solution that helps your company control IT investment and cost the in future too.Assess your IT infrastructure – Deploying an on-premise intranet means you need to have high-end servers to support and manage data.
If you are lucky and have a team of highly qualified SharePoint professionals to customize and integrate the intranet software with other business systems – go for it.
Another alternative is an Office 365 intranet.
It offers flexibility, anytime, anywhere availability (leading to increased productivity and efficiency), low costs, less dependency on IT, more data safety and low energy consumption.Evaluate vendors - By this stage you must have compiled a long list of company intranet software vendors and looked through their offerings, features and price.
We consistently exceed both our goals, and client expectation of providing superior custom-tailored approaches with Microsoft business environments—just ask our satisfied clients.
Like most tech geeks, we never cease to get excited about new technology—but we’re even more interested in how we can apply it to make your business run more smoothly.
You see, we have this crazy idea that companies should be focused on getting their work done, not arm-wrestling with the technology that’s supposed to be making their lives easier.
In turn, this leads to employees who become more productive because they are happier to have a clear work-life balance.Business Website:Â https://www.klarinetsolutions.com/
Employees could visit a centralized portal to fetch work-related information being circulated.
Using a corporate intranet, company news could be disseminated efficiently and quickly using the tiles section along with important documents and forms.
That’s traditional corporate intranet software is outdated and hard to access as it was an ideal solution back in those days where workforces were not so dispersed and remote working culture was not very common.
Beyond Intranet, a premium intranet development company offers high degree of customizations, I have narrowed down some of the key takeaways of their intranet development:Introduce and broadcast new ideas and company updates via a blog or activity feedFoster companywide interaction and collaborationCommunicate with remote teams and vendorsImprove initiatives and keep everyone on the same pageFoster employee engagementCreate tailored homepages with precise information, widgets and content whilst ensuring that the users get a personalized user experience from the intranet.
For example, your HR department is running a recruitment drive, having an intranet will ensure they receive vital information relevant to them, and deliver greater value from the intranet.
The SharePoint intranet becomes a form of corporate memory, enabling companies to preserve and leverage their collective intelligence.
For all healthcare institutions, hospitals, clinics, end-of-life care facilities and others, an intranet can be highly advantageous.
From improved patient care to simplified staff communication here the top four reasons why an intranet is a must for your healthcare institution.Improved staff communication:Most intranets have the staff directory feature, where the entire staff’s information including doctors, nurses, and administration can be found at one place.
A more centralized contact location allows quick and easy communication even in emergencies.
The user tagging feature helps staff to find other nurses, doctors, and people from other specialties, departments, and roles.Enhanced patient care:Saving lives takes precedence over anything else for all healthcare organizations and in order to improve the patient care system, intranet offers various resources and apps including online training for staff, patient care feedback forms, online surveys, and tests.A built-in application for patient care feedback allows staff to log in and track patient’s progress, treatment plans, and share ideas for better care.
Also, introducing an admin workflow can monitor what content is posted before getting published on the site.Offers a secure central location for resources:A healthcare intranet makes all the necessary documents – patient files, forms, history, and reports all in one place and streamlines the patient care process.
With digital storage and retrieval, hospital staff does not have to waste time searching and getting the right paperwork done.
The market is flooded with companies providing custom intranet-in-a-box solutions built on SharePoint, which is integrated with respective business apps.
Since Microsoft shifted focus from on-premise to online intranet, there has been a preference for SharePoint intranet-in-a-box solution over everything else.If you’re wondering which benefits to look for in a SharePoint intranet, here is the ultimate benefits list you should check out.1.
So, pick the intranet solution that resides within the framework of office 365.
Since this allows more interactions between the two platforms, all the changes or updates are integrated seamlessly and immediately.2.
Support for Hybrid DeploymentsEven though Cloud intranet features and templates cover a lot of ground still there is a need for hybrid deployments.
With hybrid deployments, you won't have to compromise with anything.3.
Microsoft 365 has benefitted a huge number of businesses by offering top-of-the-line productivity tools and applications that can be accessed anytime, from anywhere.
It can help them overcome communication challenges and promote knowledge sharing, collaboration, productivity and employee efficiency; thus, taking their business to a different productivity level in a short time.However, Microsoft 365 is equipped with a lot of tools and Microsoft continues to add to the list.
Some of the tools have overlapping functionality and users could get overwhelmed if they aren’t given clear directions for their use.If you are considering Microsoft 365 intranet solution, then here is a list of a few applications and tools that can help you make the most of your investment.SharePoint OnlineSharePoint Online makes collaboration with colleagues, customers and partners hassle-free.
With the cloud offerings of BizPortals 365, you can reduce your IT costs and maintenance significantly.
Take the SharePoint consulting services from a Microsoft Gold partner with 15 years of experience and 100 successful projects.OneDrive for BusinessOneDrive is used for synchronizing files across devices so as to encourage communication and collaboration within an enterprise.
Some of its basic authoring features are browser enabled, which supports real-time co-authoring from mobile phone, laptop or other devices.
Your organization needs a new intranet when:Your current solution is decades old, it is slow, has outdated information and an unfriendly interface.Your intranet doesn’t offer your employees the tools they need to do work and so they are using other tools and apps to make their work easier.Your intranet doesn’t provide personalized content such as videos, pictures, a social feed, recognition stories, etc.Your intranet is not cloud-based and doesn’t offer anytime, anywhere access to information.A modern intranet solution is what you need and here are some compelling features you should look for to serve you in the long run:Personalized Content - Modern intranets use machine learning to offer personalized content to specific users or user groups.
AI capabilities enable it to draw links between people, content and activity within an organization and provide users more relevant and useful content.Seamless Integration - Intranets needs to be able to integrate with a variety of applications and provide a unified experience.
It should offer a single sign-on feature that brings all business-centric capabilities under one roof.Enhanced User Experience - Modern intranets are simple to navigate and extremely easy-to-use.
It also helps reduce confusions and creates a more streamlined user experience.Robust Search - When users get quick and relevant search results, it saves substantial time resulting in improved efficiency and productivity.Mobility - Many employees have dynamic schedules which include remote and work from home benefits.
They need tools and information at their fingertips, wherever they are.
A mobile intranet offers the ability to access work - check and send emails, start conversations, share documents, update tasks, and connect with other employees.Automated Processes - Automating operations can have the advantage of boosting productivity, reducing errors, and avoiding employee burnout.
Not long ago, company intranets had a limited use: publishing internal news, communicating organization’s general procedures to the employees, and serving as a repository for documents.
But today their focus has changed.
They are user-friendly, attractive, and offer a wide range of tools that help increase productivity, business efficiency and profits.Here are 5 essential tools that a company intranet must have:Document Management – allows you to store, organize, version and share documents.
Enterprise search capabilities make it easy to find the right information, quickly.HR and Employee Management – allows you to disperse corporate announcements, publish training videos, manage performance appraisals, and encourage employees with recognition stories, surveys, and polls.Project Management – allows you to manage and track your project portfolio, generate reports, assign tasks, set deadlines, and track risks and issues as well as create custom lists for any additional project tracking needs.Forms Management – offers many pre-built digital forms that you can leverage to automate your approval process.
You just have to activate the forms you need and start using them.Social Collaboration – allows employees to interact with each other and be a part of the corporate culture.
It provides many tools that offer different methods of communication, such as video calling or real-time messaging.A complete power-packed company intranet software meets all your business needs and provides a wide range of functionality that you would generally get with multiple products.
SharePoint intranet-in-a-box, also known as a ready-to-go SharePoint solution, has gained immense popularity in the past few years.Most of these ready solutions are comprehensive and come pre-configured with department and team sites that facilitate document management, task management, employee management, automated forms, reports and analytics, easy publishing for news and announcements, and much more.
These SharePoint solutions can also integrate with other systems which further helps to consolidate all the operations of a business on one platform.
This saves time, minimizes costs and lets the organization communicate seamlessly.Why do you need SharePoint intranet-in-a-box Solution?A few years ago when a company wanted an intranet solution, they would have to build one themselves.
Is the Solution a 'Native’ Intranet-in-a-Box?This is an important question to ask the vendor as it is directly concerned with app integration and data storage.
Here, your organizational staff can miss out the updated functionality on SharePoint.- A native intranet-in-a-box solution is user-friendly and offers a seamless and consistent experience.
It has also helped reduce the expenses incurred on IT department and eliminated the need for SharePoint developers and experts.A user-friendly intranet caters to the needs of the employees.
But with the most dynamic market scenario and prolonged remote working, intranets are now leveraged to boost engagement and productivity.
Surveys conclude that, when employee engagement increases, there is a corresponding increase in employee retention by up to 87%.With this write-up, learn how intranet solutions drive productivity and engagement in the organization.1.
With features and tools of the intranet, you can organize team collaboration activities, virtual hangouts, and scavenger hunts to enhance employee engagement.
Centralized data storage & access.
Enter the keyword and the search engine will display related documents, links, wikis, blogs, etc.
The complete process is a never-ending cycle that gets a boost with easy discussion and training tools provided by intranet solutions.
We consistently exceed both our goals, and client expectation of providing superior custom-tailored approaches with Microsoft business environments—just ask our satisfied clients.
Like most tech geeks, we never cease to get excited about new technology—but we’re even more interested in how we can apply it to make your business run more smoothly.
You see, we have this crazy idea that companies should be focused on getting their work done, not arm-wrestling with the technology that’s supposed to be making their lives easier.
In turn, this leads to employees who become more productive because they are happier to have a clear work-life balance.Business Website:Â https://www.klarinetsolutions.com/
For all healthcare institutions, hospitals, clinics, end-of-life care facilities and others, an intranet can be highly advantageous.
From improved patient care to simplified staff communication here the top four reasons why an intranet is a must for your healthcare institution.Improved staff communication:Most intranets have the staff directory feature, where the entire staff’s information including doctors, nurses, and administration can be found at one place.
A more centralized contact location allows quick and easy communication even in emergencies.
The user tagging feature helps staff to find other nurses, doctors, and people from other specialties, departments, and roles.Enhanced patient care:Saving lives takes precedence over anything else for all healthcare organizations and in order to improve the patient care system, intranet offers various resources and apps including online training for staff, patient care feedback forms, online surveys, and tests.A built-in application for patient care feedback allows staff to log in and track patient’s progress, treatment plans, and share ideas for better care.
Also, introducing an admin workflow can monitor what content is posted before getting published on the site.Offers a secure central location for resources:A healthcare intranet makes all the necessary documents – patient files, forms, history, and reports all in one place and streamlines the patient care process.
With digital storage and retrieval, hospital staff does not have to waste time searching and getting the right paperwork done.
The market is flooded with companies providing custom intranet-in-a-box solutions built on SharePoint, which is integrated with respective business apps.
Since Microsoft shifted focus from on-premise to online intranet, there has been a preference for SharePoint intranet-in-a-box solution over everything else.If you’re wondering which benefits to look for in a SharePoint intranet, here is the ultimate benefits list you should check out.1.
So, pick the intranet solution that resides within the framework of office 365.
Since this allows more interactions between the two platforms, all the changes or updates are integrated seamlessly and immediately.2.
Support for Hybrid DeploymentsEven though Cloud intranet features and templates cover a lot of ground still there is a need for hybrid deployments.
With hybrid deployments, you won't have to compromise with anything.3.
Either big or small, a cloud-based intranet has an irreplaceable working significance for any company.
This is because of the many benefits it offers.Let’s have a look:Available anywhere, anytimeThis feature alone is good enough for any enterprise to start using cloud-based intranet.
Compared to on-site systems that work only in the office premise, a cloud-based intranet operates via internet.
Thus, it is available for staff to access important files and client conversations from anywhere in the world.Quick set upAn office system needs complex features and various levels of back-end security to be implemented by the IT department.
On the other hand, intranets on the cloud are easy to set up as they come with pre-programmed configuration and are up and running in no time.Easily Scalable Unlike on premise set-up, cloud-based intranet have easy access to the information on your personal devices like mobile, laptop, and tablets.
With the cloud, employees and managers can access all the relevant files and data while talking with each other or the client.
With technological progress, it is now possible for literally anyone with a laptop and the right skills to launch a business.
While some technological advances flash and fade, social intranet software has always been a sustainable one.The flexibly dynamic benefits of intranet have revolutionized the way businesses operate and their employees collaborate.
Anyone can share and everyone is free to comment and provide feedback.Therefore, an employee intranet streamlines communication by channeling it centrally to one place while it also empowers individuals with a say in the company and the knowledge of what’s going on around.Eliminating Geographical BarriersYour Company IntranetConnects your employees across different locations and time zones.Intranet can act as the online central hub of your company.
It is like a virtual center where conversations take place, news is exchanged, and everything is planned.Therefore, it brings your global or multi-location teams together.
The employees in any location across the globe get access to the same amount of information and insights into the company, as the one going to the office every day will have.Better Employee EngagementImproving employee engagement is a key challenge for leadership.
The intranet is that the “team huddle” that unites and motivates employees.Strengthened HR.An HR intranet can be of great use in enhancing the quality of hiring and onboarding processes.
Law firms around the globe have an increasing number of cases to solve and they keep looking for a technological solution to help create a faster workflow for the same.
But first let’ explore, what an intranet software is anyway and how it can help?In simple words, an intranet is a private network that is only for a company’s employees.
Document Management: Different kinds of documents including Client data, HR policies, company forms, and much more can be uploaded, stored, and shared through an intranet.
A SharePoint intranet also allows to set up workflows for plea approvals by courts, establish permissions so that only authorized staff can access respective files, or collaborate on documents digitally.Special features like tagging make it easier to find and discover case related documents without hassle.
With the metadata feature in your intranet employees can easily hunt down relevant case files without wasting time searching for the files in the library.
Additionally, a document management system can automate document retention guidelines, an important policy for law firms.2.
80% of Fortune 100 companies already use it and its adoption is growing exponentially.
Companies of all sizes and industries use SharePoint and Microsoft is continuously enhancing its features to meet the needs of a broader base.Although SharePoint comes loaded with a large selection of pre-built sites and templates to get you started, there are ready-to-go products that can be installed on top of SharePoint which convert it into a comprehensive workplace solution with unified tools and features that most companies need.Here are 7 steps to select the right intranet platform:Analyse your Business - Understand and document your current business environment and identify its needs, establish key requirements, list out your problems, pain points and features & functionality you need.Define Budget - As you evaluate your needs you might also determine the budget, research your options and find an intranet product that is the right fit for you.
Whether your budget is big or small, look for a solution that helps your company control IT investment and cost the in future too.Assess your IT infrastructure – Deploying an on-premise intranet means you need to have high-end servers to support and manage data.
If you are lucky and have a team of highly qualified SharePoint professionals to customize and integrate the intranet software with other business systems – go for it.
Another alternative is an Office 365 intranet.
It offers flexibility, anytime, anywhere availability (leading to increased productivity and efficiency), low costs, less dependency on IT, more data safety and low energy consumption.Evaluate vendors - By this stage you must have compiled a long list of company intranet software vendors and looked through their offerings, features and price.
Employees could visit a centralized portal to fetch work-related information being circulated.
Using a corporate intranet, company news could be disseminated efficiently and quickly using the tiles section along with important documents and forms.
That’s traditional corporate intranet software is outdated and hard to access as it was an ideal solution back in those days where workforces were not so dispersed and remote working culture was not very common.
Beyond Intranet, a premium intranet development company offers high degree of customizations, I have narrowed down some of the key takeaways of their intranet development:Introduce and broadcast new ideas and company updates via a blog or activity feedFoster companywide interaction and collaborationCommunicate with remote teams and vendorsImprove initiatives and keep everyone on the same pageFoster employee engagementCreate tailored homepages with precise information, widgets and content whilst ensuring that the users get a personalized user experience from the intranet.
For example, your HR department is running a recruitment drive, having an intranet will ensure they receive vital information relevant to them, and deliver greater value from the intranet.
The SharePoint intranet becomes a form of corporate memory, enabling companies to preserve and leverage their collective intelligence.
Microsoft 365 has benefitted a huge number of businesses by offering top-of-the-line productivity tools and applications that can be accessed anytime, from anywhere.
It can help them overcome communication challenges and promote knowledge sharing, collaboration, productivity and employee efficiency; thus, taking their business to a different productivity level in a short time.However, Microsoft 365 is equipped with a lot of tools and Microsoft continues to add to the list.
Some of the tools have overlapping functionality and users could get overwhelmed if they aren’t given clear directions for their use.If you are considering Microsoft 365 intranet solution, then here is a list of a few applications and tools that can help you make the most of your investment.SharePoint OnlineSharePoint Online makes collaboration with colleagues, customers and partners hassle-free.
With the cloud offerings of BizPortals 365, you can reduce your IT costs and maintenance significantly.
Take the SharePoint consulting services from a Microsoft Gold partner with 15 years of experience and 100 successful projects.OneDrive for BusinessOneDrive is used for synchronizing files across devices so as to encourage communication and collaboration within an enterprise.
Some of its basic authoring features are browser enabled, which supports real-time co-authoring from mobile phone, laptop or other devices.