Technology has brought rapid transformation to the way businesses operate.To sustain these changes businesses are continuously looking for tools to organize and simplify work.It can unify all your efforts in one place; storing and sharing of documents, dedicated department spaces for managing and assigning tasks, tracking projects, processing forms, on-boarding staff and conducting appraisals.Here are 5 primary elements that a company intranet of successful businesses would surely include to create a more engaged, productive, unified and collaborative workplace.Collaboration & Communication: A corporate intranet can help you reach and engage your entire workforce and provide your employees a centralized platform to collaborate, get personalized company news and easy access to corporate communications.Apart from reducing the back and forth of email it also makes sure that all knowledge is captured and secured in the intranet.People & Information Management: Digital workplaces are becoming more dispersed and are accessed remotely.Businesses need a solution which centralizes and organizes all content – documents, knowledge, tasks, and people – in a meaningful manner so it is easily accessible.A corporate intranet offers team spaces, document libraries, content lists, employee directory, all which help the organization with quick availability to these assets.Business Process Automation: At any company, the most common tasks that generate manual, time-consuming work are forms and document approvals.
Every organization faces challenges when it comes to engaging their employees.Often intranets that are full-featured also fail to engage because they have all the bells and whistles but lack the basic features businesses and users need.A company intranet like BizPortals 365 rallies around the tools and solutions your employees need to increase their efficiency and productivity.It not only improves your company-wide communications but also helps manage your documents, projects, forms, HR and employees etc.at one place.It reduces manual work, improves search and information discoverability.It also integrates with Office 365 tools to bring in key functionality at no added cost.It perfectly fits in any organization/industry.
Not long ago, company intranets had a limited use: publishing internal news, communicating organization’s general procedures to the employees, and serving as a repository for documents.But today their focus has changed.They are user-friendly, attractive, and offer a wide range of tools that help increase productivity, business efficiency and profits.Here are 5 essential tools that a company intranet must have:Document Management – allows you to store, organize, version and share documents.Enterprise search capabilities make it easy to find the right information, quickly.HR and Employee Management – allows you to disperse corporate announcements, publish training videos, manage performance appraisals, and encourage employees with recognition stories, surveys, and polls.Project Management – allows you to manage and track your project portfolio, generate reports, assign tasks, set deadlines, and track risks and issues as well as create custom lists for any additional project tracking needs.Forms Management – offers many pre-built digital forms that you can leverage to automate your approval process.You just have to activate the forms you need and start using them.Social Collaboration – allows employees to interact with each other and be a part of the corporate culture.It provides many tools that offer different methods of communication, such as video calling or real-time messaging.A complete power-packed company intranet software meets all your business needs and provides a wide range of functionality that you would generally get with multiple products.
Creating a company intranet from scratch can be a lengthy process (anywhere between 6 months and 2 years) and has an increased risk of failure.A better option is a ready-to-go intranet solution.This can be implemented within weeks, is available as a monthly subscription making it very affordable for any company and it quickly augments your base intranet capabilities to give you additional productivity and collaboration tools.A quick-to-implement solution can be your success caddie in this super-fast paced digital age.After its successful deployment you will see your processes turning into self-help operations; saving resources and aligning with the expectation of the modern workforce.Rolling out a brand-new Office 365 intranet with exciting features can increase employee engagement and their willingness to give it a try, rather than one that takes months to develop, deploy, and customize, and where employees loose interest because they start to believe that it is never going to happen.
Your organization needs a new intranet when:Your current solution is decades old, it is slow, has outdated information and an unfriendly interface.Your intranet doesn’t offer your employees the tools they need to do work and so they are using other tools and apps to make their work easier.Your intranet doesn’t provide personalized content such as videos, pictures, a social feed, recognition stories, etc.Your intranet is not cloud-based and doesn’t offer anytime, anywhere access to information.A modern intranet solution is what you need and here are some compelling features you should look for to serve you in the long run:Personalized Content - Modern intranets use machine learning to offer personalized content to specific users or user groups.AI capabilities enable it to draw links between people, content and activity within an organization and provide users more relevant and useful content.Seamless Integration - Intranets needs to be able to integrate with a variety of applications and provide a unified experience.It should offer a single sign-on feature that brings all business-centric capabilities under one roof.Enhanced User Experience - Modern intranets are simple to navigate and extremely easy-to-use.It also helps reduce confusions and creates a more streamlined user experience.Robust Search - When users get quick and relevant search results, it saves substantial time resulting in improved efficiency and productivity.Mobility - Many employees have dynamic schedules which include remote and work from home benefits.They need tools and information at their fingertips, wherever they are.A mobile intranet offers the ability to access work - check and send emails, start conversations, share documents, update tasks, and connect with other employees.Automated Processes - Automating operations can have the advantage of boosting productivity, reducing errors, and avoiding employee burnout.
Companies of all sizes and industries use SharePoint and Microsoft is continuously enhancing its features to meet the needs of a broader base.Although SharePoint comes loaded with a large selection of pre-built sites and templates to get you started, there are ready-to-go products that can be installed on top of SharePoint which convert it into a comprehensive workplace solution with unified tools and features that most companies need.Here are 7 steps to select the right intranet platform:1.Analyse your Business - Understand and document your current business environment and identify its needs, establish key requirements, list out your problems, pain points and features & functionality you need.2.Define Budget - As you evaluate your needs you might also determine the budget, research your options and find an intranet product that is the right fit for you.Assess your IT infrastructure – Deploying an on-premise intranet means you need to have high-end servers to support and manage data.If you are lucky and have a team of highly qualified SharePoint professionals to customize and integrate the intranet software with other business systems – go for it.Another alternative is an Office 365 company intranet.
It provides employees with a platform where they can engage, be up-to-date with the latest company information, share their ideas, and collectively contribute to the company’s goals.
Here are the 5 main benefits of an intranet -
Better Productivity: When all your dispersed tools are consolidated within an intranet, your employees need not go elsewhere to find what they need to get work done.
Easy collaboration: An intranet is an important part of your global work setting because it provides a central location where employees come together and collaborate.
It is a one-stop destination to meet all work-related goals.
It provides your employees a voice, reflects the company culture and positively impacts employee effectiveness, satisfaction and engagement.
Technology has drastically changed the way we work, and it is constantly advancing and evolving.There was a time when most collaboration took place via email.This included getting approval on documents or other requests, sending out corporate announcements, informing team members of their tasks and deadlines, communicating ideas, and much more.These days there are separate tools with which you can achieve each of the above goals like document/forms routing tool, task management tool, news publishing tool, etc.These tools make collaboration easy, quick and convenient; and with most of them being available in the cloud are easily accessible from anywhere, on any mobile device.More and more companies are becoming aware of the advantages of collaboration tools for business and they are trying to implement them at the workplace.But instead of putting in place various different tools which can cause confusion among your employees, it is better to implement a modern intranet which comes equipped with all the tools that your employees use to get their work done including - email, information sharing, instant messaging and video conferencing.Being in the cloud, it goes everywhere with you, and works beautifully on all your devices.There are many intranet offerings out there, but you need to make sure it satisfies your collaboration needs and adds value to your business.
However, information has increased manifold over the last couple decades and it is becoming more and more difficult to stay on top of it.The modern intranet is a collaborative workspace which provides easy and robust tools for sharing knowledge.Knowledge could be in the form of news, announcements, project updates, meeting/event details, ideas, and of course documents.Nowadays, enterprises foster a two-way communication, invite ideas from employees and provide them with modern tools that nurture their skills and improve their productivity.A workplace where people engage, are informed about organizational developments, work in teams, connect, collaborate, share ideas, and get work done together, has high employee engagement and high productivity.More and more organizations are transforming their traditional office modern tools to achieve a smarter and more efficient digital workplace.BizPortals 365 is a great digital workplace solution that transforms your organization to a smarter place to work and improves knowledge sharing from day one.Below are some of the ways to improve collaboration and knowledge sharing and user adoption in your organization -Social CollaborationData shows that 81% of employees like to have collaboration tools at their workplace where they can engage, comment, like, follow and share documents & ideas.An intranet on Office 365 can leverage its collaboration tools to provide these social features.Yammer is a social networking feature that can be used for group chats and discussions.It can also be integrated with the news feature so that employees can like and comment on it.Skype can be used for instant messaging, voice calls and video conferencing.
Migrating to cloud can benefit your business in many ways, reducing your costs, increasing data security and workplace productivity, etc.Office 365 migration services are very popular among businesses of all sizes as it delivers an impressive suite of utility applications to meet the business operations and goals.There is no uniform cloud adoption strategy and it completely depends on the needs, challenges, and goals of your business to choose the right cloud solution.Let’s see how moving to the cloud can benefit your business.
Incorporating an organizational knowledge-sharing has become very important to avoid the risk of losing the acquired knowledge.It also encourages social interaction, improves efficiency, speeds up the response time, provides access to relevant information at a central place and more.Considering the huge benefits of knowledge sharing in organizations, it is one of the best ways to improve the productivity and performance of an organization.Choosing the right tools and implementing best practices can drive a knowledge-sharing culture in your organization.Know best practices & tools to enhance knowledge sharing for improved business results.
Office 365 digital workplaces are gaining immense popularity for resolving the employee challenges like lack of information access, difficulty in collaboration, IT dependency, lack of recognition, etc.The integrated platform provides inbuilt features of Office 365, topped with out-of-the-box features for an overall engaging, social and digital workplace experience.Today, employees do not want to use different applications for a variety of business functions and this fundamental shift has led to the implementation of a comprehensive digital workplace.Consolidate all your business processes under one roof with an office 365 digital workplace.
Enterprise content management has the power to create, store, manipulate, locate, secure, and manage the end-to-end lifecycle of content at an integrated place.Moving from paper-based content management to a digital workplace can help you increase productivity, improve business processes, remove paper dependence, reduce organizational risks, and much more.An enterprise content management solution manages content throughout its lifecycle and wards off all the document management risks with an Office 365 intranet.
With the number of increased cases of coronavirus across the world, there will be some losses that are inevitable but a well-informed strategy with appropriate resources can safeguard your organization from future losses.With the encouragement of work from home policies, the employees need to figure out each and every problem like document management, content sharing, security, resources, communication, collaboration, and much more.An office 365 intranet has all the capabilities to support your employees during this crisis while enhancing their productivity.Get your Intranet solution to work with BizPortals 365.
A right intranet solution can help you to keep up with the lightning pace of business and handle the increasing needs of a dispersed workforce.The intranet solution manages internal communications, documents, projects, forms, social networking, workflow automation in one place while breaking down all the department and location silos.Roll out business improvements and empower your employees to work smarter with a next-generation intranet platform.
An employee intranet portal plays a vital role in building a successful and engaged culture.It has the power to live through various digital innovations and shape up the complete experience of employees.Most of the employees today are millennials who have not lived without technology and hold high expectations from the tools employed in the organization.The 6 things your employees expect from your intranet are integration, mobility, effective search, great design interface, rich content and personalized information.A ready-to-go employee intranet portal on Office 365 can fulfill all the user expectations discussed here with a robust, scalable, and customizable solution.The cloud-based platform allows you to work anytime, from anywhere with integrated security.
There can be inevitable savings from an intranet, like time saved on finding information or cost savings by reducing the burden on your HR or IT teams.Other valuable benefits include employee engagement, improved collaboration and productivity.The modern-day digital workplace adds to the business value of intranet.It utilizes the Office 365 ecosystem with pre-built integrations with key Office 365 tools so that you get more out of your existing investment.Moreover, it unleashes SharePoint by adding and extending its capabilities, and improving its usability and user experience.BizPortals 365 is quick to set up and cost-effective, which translates into a quick return on investment with minimal support and resources of the organization.
Intranet is a powerful tool and revolutionized business operations in many ways.From the limited functionality to driving virtual communities, the intranet has come a long way.It allows staff to manage projects with ease, exchange information, collaborate seamlessly, drive productivity, and ultimately boosts the bottom line.Intranet simplifies the daily lives of employees and makes it easier for them to get their jobs done.With that in mind, the six key benefits are indicated that an Office 365 intranet brings to your organization and leverage best-in-class digital workplace solution.
Office 365 migration is highly beneficial as it helps improve core business processes, internal communication, project management, and collaboration.The use of Office 365 is growing rapidly that indicates the value proposition gained by organizations of all sizes.Any organization with a settled on-premises infrastructure, established business processes & data management faces a major change and need to take many critical decisions while migrating to Office 365.Getting this first step right is extremely important as it has major impact on users, stakeholders and business itself.Read the step-by-step guide to make your migration process smooth and easy.
A digital workplace solution fuels productivity and collaboration in organization.It uses advanced tools and technology to empower teams with global work collaboration, remote working, drives innovation and efficiency, and reduces conventional operating costs.These factors contribute to the improved bottom line of business; no matter what industry you are in, be it educational, financial, entertainment.The digital workplace benefits are undeniable and above all, adds immense value to businesses.
With various meaningful innovations like social, engagement and workflow features in the intranet technology have made it easier for employees to work more efficiently.A modern digital workplace solution relies on the latest intranet trends and their utilization for best of the business benefits.2020 is set for even more advancements and take digital workplace solutions to new heights of efficiency and success.Some of the latest intranet predictions includes contests and gamification, hiring and referral programs, content tagging, discussion forums and employee engagement features.BizPortals 365 helps you build a powerful intranet solution that perfectly suits your business needs.
An intranet on Office 365 is built on the SharePoint framework and integrates well with the Office 365 tools, and contribute to the accomplishment of company goals in a significant manner.Here is a list of nine benefits of intranet:• Save hardware and software costs, space and utility costs, as an Office 365 intranet is a cloud-based solution.No server installation, no software purchase, no upfront capital expenditure.• Ready-to-go solution.Get started in minutes• No specific knowledge IT required• High-level security ensured with Microsoft• Greater scalability• You pay as you go and can scale your subscription up or down depending on your needs• Product improvements favor the cloud• Facilitates collaboration and communication• Supports remote work
Organizations that are aware and utilize employee engagement strategies, tend to bring out better work quality, improve productivity, and keep their staff happy.But there is no thumb rule to strengthen employee engagement but you have to be consistent with the strategies.This includes a digital workplace solution that enables people to work and collaborate in more efficient and productive ways.Explore the must-have feature of intranet:• Personalization based on user’s profile• Ready-to-go templates• Engaging content• Unified experience• Gamification to give your employees a platform with a fun and rewarding user-experience and urge them to explore tools on their own, engage more, share ideas, provide feedback, respond to surveys, follow people, and lot more.• Easy to use
Every company is unique in context to business objectives, culture, goals, strategies, business processes, and requirements.A modern intranet is effective only when it is developed considering the needs of users and the business.It should enable the employees to connect, collaborate, share ideas, and accomplish work.The most important components of an intranet are:· On the cloud, which means it goes where you go.· Mirror the workplace and be a place where work is accomplished.· Leverage its collaboration tools to provide these social features.· Offers a great user experience and provides ways to automate tasks and processes.· Brings all your business processes like email, document authoring, forms processing, etc.in one central location.· It should be easy to adopt and maintain, and less requirement of technical skills.
Investing in a ready-to-go company intranet solution powered by Office 365 can consolidate all your collaboration tools under one umbrella.And this is made possible by the robust framework offered by SharePoint.Sure you can use ready SharePoint intranet templates to augment your base SharePoint offering, but you'll need expert help to do this.Custom solutions can offer a perfect fit but are costly and time consuming.Turnkey SharePoint intranets on the other hand are ready-to-go, offer all the productivity and collaboration features you need, and can be up and running within a few days.The best part is that it is available for a monthly subscription which can be scaled up or down as per your requirement and it includes cost-free upgrades.
Measuring the effectiveness of an intranet is critical in ensuring that it is worth the investment, making sure continuous improvements are being made and engaging the users to boost the bottom line of business.There are key intranet metrics that provide valuable insights to evaluate the effectiveness of your intranet and also help in taking measures to improve your intranet’s performance and drive employee engagement.It can also help you map your intranet goals with the outcomes, build or alter strategies, measure and assess ROI that in turn helps drive continuous improvement and make key decisions.
The way people interact, communicate and work have drastically changed over the years and continues to evolve, making it imperative for businesses to keep pace with technology advancements.
A corporate intranet on Office 365 offers excellent business applications to be your state-of-the-art digital workplace solution.
It offers easy publishing tools to share interesting news and events that engage employees, intuitive search options, detailed analytics, mobile-friendly access to work, and the capability to route their forms for approvals, track their tasks, update calendars, get reminders, etc.
A corporate intranet as a business tool offers extensive functionality and is very effective as it consolidates all your business needs under one roof.
In today’s fast and complex business environment, everyone needs to organize, automate, and simplify work.There are plenty of point solutions to manage work but information gets scattered leading to errors and inefficiencies.Unify your business efforts with a corporate intranet where you can store and share documents, assign tasks, track and manage projects, process automated forms, on-board staff & conduct appraisals, and manage work within dedicated department spaces.A corporate intranet is a solution that can play a central role in enabling your employees to have one place to access their company’s information, people, and applications.BizPortals 365 has all the essential elements of a corporate intranet and provides a unified and simplified experience.
Automation is pervasive and is growing extensively in the business world.Intranet portals are also using automation to achieve better employee engagement and productivity in the organization.With the effective use of ready-to-go intranet solutions like BizPortals 365, businesses can easily automate a wide range of workflows and tasks in the most efficient manner.An intranet portal can help you automate business tasks, form and document approvals, notifications, etc.It also helps with personalization of pages and search results.The automation of workflow enables quick, easy, efficient, error-free processes and also standardizes the business system.
A company intranet can play a vital role in engaging and empowering your employees, leading to the success of the organization.There is ample proof that a company intranet can drive the efforts of an organization in the right direction.It can resolve challenges faced by employees (lack of access to information, dependency on IT, difficulty connecting and collaborating with colleagues, lack of recognition, etc.)by providing an integrated platform where work can be accomplished easily.A ready-to-go intranet solution like BizPortals 365 can consolidate all the needs of your employees on a unified platform and help employees be organized, find information, collaborate with their teams, get on track with their tasks, author and approve documents, improve employee engagement, and much more.