SharePoint Migration Guide 2021Here are some of the migration parameters that must be taken care of to ensure a perfect SharePoint Migration experience-1.

Migration SpeedFrom our years of migration experience, we can enlist a number of factors that usually affect the speed in any migration project :Content volumeAttributes such as permissions, metadata, etc.Hardware requirementsThrottling RestrictionsGovernance LevelYou must evaluate these aspects and choose the migration tool that can eliminate the shortcomings posed by these factors.2.

Your chosen migration tool must have the right infrastructural features to maximize your migration success.

Incremental migration or migration scheduling can work wonders to save precious business time and plan migration downtime when the traffic is low.This will enable the technical team to focus on set up and troubleshooting whenever they feel it to be convenient.5.

Reduced Failure RateMigration Errors can turn out to be major setbacks if not handled properly.

Higher frequency of timeout and failure rates may require re-run for the whole process.

The pandemic has permanently transformed the way we work.

The sudden shift to remote work that has been a far-fetched idea for most organizations is now one of the mandatory aspects of the modern workplace.

This has been possible with the help of modern collaboration tools such as intranet and Microsoft Teams.The Transformation Journey to Remote WorkContrary to the belief that the lack of super vigilance gives an employee the loopholes to avoid work, the results in terms of productivity and business continuity have constantly been surpassing expectations, pertaining to the minimalistic time that could be utilized to adopt remote work.Statistics show that the demand for remote employee monitoring tools did see a high rise, but the remote work setup turned out to be equally or up to 90% extra productive for the workforce across the companies.Challenges of Remote WorkWhile there have been great benefits associated with the shift to remote work, there emerged many new hurdles for managers to overcome as well.

Many Team leads are new to managing people working remotely and had to rework their management skills when the traditional management skills turned out to be simply ineffective in a remote setting.Technically too, the remote workforces face several interruptions while working from home.

A Better Option: Go for a Hybrid WorkforceThe leaders are now quite aware of the business value in bringing in the bests from both remote and in-office work by maintaining a hybrid work environment.

While a fraction of the employees might value the real-life in-office interactions, others might be keen on leaving the formal office environment behind and continue with their personalized workspace and casual dress.

This will bring you one step closer to selecting the right intranet solution.Determine your Goals.First things first; formulate your business goals.

How will this affect existing internal business processes?

Are they will not change and do they adapt quickly?In general, it’s easier to require advantage of this existing familiarity than to show a totally new product from scratch.

While new products aren’t inferior products by definition, it’d just convince be an honest decision if you choose a well-established brand that has already proven its worth within your industry.Your Specific Business ChallengesEvery business runs into challenges.

There are always aspects that you simply want to vary or might be managed and run more efficiently.

Choose what best suits your organization, your business processes and your end-users.

Why do SharePoint Governance Best Practices matter?SharePoint Governance Best Practices play a major role in the smooth and efficient functioning of Advanced Collaboration platforms such SharePoint, M365, Microsoft Teams and more.

It lets you:Drive user adoptionMaximize ROIReduce risk.Improve productivity and business agility.WHY DO SHAREPOINT GOVERNANCE BEST PRACTICES MATTER?With expert-curated governance plans and guidelines, a governance strategy helps support and secure the content and users of the SharePoint platform.For instance, SharePoint is so useful and SharePoint sites can be created and deployed so quickly and easily that organizations end up in a cluttered mess.

Having strong governance in place avoids these issues, enabling the business to:Drive user adoption— Strong governance helps ensure SharePoint content is easy to create, find and use, so users will embrace the platform rather than try to find ways to work around it.Maximize ROI— A governance plan helps you uncover the value of the platform and guide its strategic development, so you get the most from your investment.Reduce risk— A governance plan that protects business IP and is aligned with appropriate compliance regulations minimizes potentially devastating risk.

For instance, a good governance plan will include provisions for regularly running audits on usage, security, content or permissions.Improve productivity and business agility— A well-governed SharePoint platform creates a deep pool of collective intelligence across an organization, arming users with the information and context to move faster and make smarter decisions.PILLARS TO AWESOME SHAREPOINT GOVERNANCEFour secrets to success More broadly, you need to build trust in your SharePoint governance strategy.

Following these four principles can help ensure success.VISIBILITYMake the work you do to define policies and procedures a matter of public discourse.

Our regular governance body meetings were open-door sessions, with end-users and executives alike joining in when something they had a vested interest in was being discussed.REGULAR KEY UPDATESKeep people informed about your progress.

Teams Migration ChecklistCheck out this Microsoft Teams Migration Checklist that we recommend to tick off before you plan out your Teams Migration for a hassle-free experience.PreplanPreplanning is always a good idea before undergoing Teams migration.

As soon as you give a heads up for migrating to Teams, make sure your source and destination are ready to undergo the process.

Maintain admin accounts to monitor the migration process.The migration tool takes care of the aspects of the migration process successfully but keeping a check on it manually always helps.

Restrict Teams usage during migration to prevent data alterationTeams’ usage during migration can result in data alteration that might lead During Teams migration, each aspect such as users, group names, channel permissions etc.

If you find same-named group names in the destination that you might not like to be merged to the new one, making little changes in their names can be a quick and easy fix.

5.Make a list of Users to be mappedThe source might bring along some orphan users who are present in the source but not in the destination.

An Efficient SharePoint Auditing Tool that goes well with leading platforms like SharePoint 2013/2016/2019, SharePoint Online and Office 365SharePoint Auditing and Reports Management Made EasyAn Efficient SharePoint Auditing and Audit Management Tool to nurture Excellence!SharePoint Auditing ToolExperience Auditing like Never Before with Saketa SharePoint Audit Manager Corrective & Preventive Actions for Audit Tasks with FindingsLet your SharePoint audit reports record suggestions for further use Create CAPAName your CAPA and choose if it’s a Corrective Action (CA) or a Preventive Action (PA)Fill out the remaining details and leave a short description if neededScriber Notes: SharePoint Auditing feature to capture Audit Comments.Keep a track of all the comments & notes of your Audit in a precise and organized way.Leave comments on your Audit wherever requiredUpdate the Scriber Notes whenever you wantUpdate the status of the Audit whenever you wantAudit Dashboard for a detailed Audit Report ManagementKnow the progress of your Audit with just a glanceView the progress of the Audit with a Pie-ChartCreate a Custom Task, CAPA from the dashboardView the status of all the tasks in one placeAudit Summary and Progress Reports to Keep you in Control.View a detailed Audit Summary to track Audit Progress and Status and Endpoint Monitoring Get an estimate about Audit with a glanceView a detailed report of your AuditFilter all the reports to view a specific reportEasy Task Management with My Tasks - DashboardManage your tasks and view the progress of each task individually.Keep a track of the status of all the tasksView/Edit tasksClick the task for a detailed viewSharePoint Audit ManagerAn Efficient SharePoint Auditing Tool that goes well with leading platforms like SharePoint 2013/2016/2019, SharePoint Online and Office 365REQUEST A DEMO  

A Good SharePoint Governance system can exponentially help increase your organizational compliance with various business processes Guide to SharePoint Governance: An OverviewEvery organization is unique to its rules and regulations.

If they are to be provided with extra SharePoint permissions or access rights, even then they need to be under the prying eyes of the governance team or governance tool.

If you are a small company with limited SharePoint resources for creating sites and managing security - you might manage without a formal Governance plan.

This is since Smaller organizations with less than 50 members often do not generate enough content to create messes.

Therefore, consider adopting a governance plan as early as possible.

This way, you can go to any site or page and know what to expect.A Good Governance PlanA SharePoint Governance plan is the set of official guidelines for processes, rules, and regulations, do's and don'ts in the SharePoint environment that we decide to adhere to.

3 Things to achieve with Modern Collaboration Tools to empower your Hybrid workforceA modern Digital Workplace solution can go beyond just supporting your core business processes to create successful means for many professional emergencies that your Hybrid workforce may face.

Here’s our list of conveniences that a set of efficiently utilized modern collaboration tools can help you achieve: #1 Great Employee Onboarding to Retain New Talents Employee Onboarding Apps can be used individually or can be integrated into your SharePoint intranet.

It lets you make a good first impression in front of your new hires.

New employees bring fresh perspectives and ideas from previous experiences.

They may bring in new approaches to business challenges right away and utilize new opportunities for business expansion.

By encouraging them to collaborate using a digital workplace solution right away, they’ll be able to contribute ideas and make an impact.

It has been observed that the organizations that have been keen on stressing upon giving their employees an awesome collaborative advantage have been able to generate a lot more revenue during these remote work tenure as compared to their usual office days previously.Teams collaboration strategies ensure that the data, time, and different assets are shared and helps everyone with their tasks.

The best internal communication systems allow unrestricted flow of information from the peer to peer as well as across top to bottom.How chiefs identify with and draw in with their representatives straightforwardly associates to how dedicated staff will be to their jobs.

They move every which way across the organization, from base to top and even distributed.How to improve collaboration in the workplace?Let us look at some of the best strategies to establish so-Facilitate Continuous ContactTeamwork always demands clear and continuous communication.

Continuous contact eliminates the errors caused by an intellectual gap of different team members and thus, resolves every work conflict.

It might include:Creating different forums like Idea board for employees to convey and share thoughts and brainstorm together to come up with new ideas.Helping the employees that will help them with building up their leadership presence.Value and Empower Your EmployeesYou can engage your employees by letting them make their own decisions.

Employee inspiration can be expanded by planning a powerful compensation framework, regular feedback system, celebrating wins, sharing credits, and much more.

SharePoint Governance Compliance and Risk Management are the three aspects to ensure that a SharePoint platform functions well.SharePoint Governance Compliance and Risk Management are the three major aspects of a sustainable SharePoint environment.Businesses have always had to formulate record management rules to ensure no risk to their data.

But going beyond the legal importance, it is crucial for the organizations to reliably achieve objectives, address uncertainty, and act with integrity.

It does not just apply to information management but covers finance, IT, HR, and the executives as well.The need for Governance Compliance and Risk ManagementWith the evolving business landscape, Governance and Risk management should evolve as well.

With cybercrime becoming a usual part of the web world, it is important to put extra stress upon implementing every possible governance and security policy on the SharePoint platform.If your organization runs on SharePoint, SharePoint Governance Center and SharePoint Security Manager are your must-have companions.

GRC policy management must be customized according to your organizational needs.Governance compliance and risk management for Microsoft 365 platformInadequate Microsoft 365 management can adversely affect the user experience of the platform, leading to compliance mistakes, governance errors and greater risks of data breaches.For instance, let’s assume that an employee decides to use a third-party application on the M365 platform that might not be absolutely safe.

A huge amount of data loss might occur from such sheer carelessness if not monitored accurately.For more complicated code customizations, it’s highly advisable that you simply have a process that conforms to your company’s GRC policy management.

With technological progress, it is now possible for literally anyone with a laptop and the right skills to launch a business.

While some technological advances flash and fade, social intranet software has always been a sustainable one.The flexibly dynamic benefits of intranet have revolutionized the way businesses operate and their employees collaborate.

Anyone can share and everyone is free to comment and provide feedback.Therefore, an employee intranet streamlines communication by channeling it centrally to one place while it also empowers individuals with a say in the company and the knowledge of what’s going on around.Eliminating Geographical BarriersYour Company IntranetConnects your employees across different locations and time zones.Intranet can act as the online central hub of your company.

It is like a virtual center where conversations take place, news is exchanged, and everything is planned.Therefore, it brings your global or multi-location teams together.

The employees in any location across the globe get access to the same amount of information and insights into the company, as the one going to the office every day will have.Better Employee EngagementImproving employee engagement is a key challenge for leadership.

The intranet is that the “team huddle” that unites and motivates employees.Strengthened HR.An HR intranet can be of great use in enhancing the quality of hiring and onboarding processes.

This makes it the favorite choice for a lot of SMEs and enterprises alike.

Microsoft 365 and SharePoint thus boast of being the best one-time investment content management platform that brings you efficient low-cost storage, easy remote or hybrid access, and obviously, quite high security.

Therefore, it is time to redesign the file structure and security system to keep the system organized while migrating to a higher version of SharePoint or to SharePoint Online.

As a result, a lot of space is wasted by overcrowding as well as older version stacking.

Make sure your governance is strong enough to manage the access rights and every user is automatically assigned so according to their job requirements.

The best way to ensure proper security is to make sure that your SharePoint Migrator has an inbuilt Security Manager.

Let us help you with its guided tour.Introduction to Microsoft Education TeamsWe all know that Microsoft Teams is a chat-based workspace that brings in people, content, conversations and meetings in one place for hassle-free collaboration.But, what is Microsoft Teams for Education?Extending the capabilities of Teams, to bring in new features like – assignments, grades, quizzes, notebooks…with which remote learning can be achieved without any difficulties, Microsoft has introduced Office 365 for Education.By making use of Education Teams, an educational institution can create easy-to-access virtual classrooms, coordinate with institution staff, participate in professional learning community activities virtually, and whatnot that would be required in traditional classroom management.

This helps an institution to ensure an effective classroom management and student engagement irrespective of the adversities like the Covid-19 crisis has caused.Key features of Office 365 Education TeamsMicrosoft Teams for Education offers numerous features that are designed for powerful collaboration and communication.

A few of them are listed below.Online Meetings:Meetings are the keyway to collaborate in any kind of environment.

Meetings in Education Teams help teachers host online classes for students.Attendance Reports:The attendance report feature helps to view, track, and download the student’s attendance in online classes.Class Materials:Class Materials is a special folder available in the class team’s files space, to restrict the students from changing the content available in it.

Students will have read-only access to the files in it while teachers have full permissions.OneNote Class Notebook:OneNote class notebook is a digital note-taking app that can be used for various classroom activities especially to create and deliver interactive lessons.

Every class notebook comes with a personal workspace for every student, a content library for handouts, and a collaboration space for lesson plans and course content.Assignments and Rubric Grading:Assignments app helps the teachers to create, assign, review, and return the assignments and quizzes to the students and to give more meaningful feedback with help of built-in rubrics so that students correct their mistakes and improve their work.Breakout Rooms:Breakout Rooms helps in dividing classes into small groups in Microsoft Teams to make teamwork much easier.Whiteboard:Whiteboard is a shared digital canvas for students and teachers to get engaged with ideas and content.Teams template available in Office 365 Education:Microsoft Teams for Education offers 4 different types of workspaces to serve different purposes.

Myths hindering SharePoint Governance Plan TemplateSharePoint governance has always been among the most misunderstood aspects of SharePoint administrations.

Here we are on a mission to help you bust these SharePoint governance myths for you to enjoy a much better SharePoint experience!Top 11 Myths Disrupting the Perfect SharePoint Governance Plan Template Myth #1: Only the Executives and top-level managers should be responsible.Not necessarily.

The people with maximum SharePoint knowledge and experience should be teamed up to create the governance plan.

That’s usually the IT department.Myth #2: Have A Centralized and Advanced SharePoint Governance Plan TemplateNot true.

User adoption and user education are key to successful governance.Myth #5: Create SharePoint roles that suit the employees.Do not attempt to adapt your roles to your existing team – that’s not the purpose.

Many organizations follow it and it works for them as well.Myth #7: Industry-defined SharePoint templates are a must.Searching through the vast cyberspace of the web, you’ll encounter many expert sites offering information architecture templates.

Any client looking to plan for a SharePoint Data Migration is often accompanied by questions such asHow fast can the content be migrated?Would it be safe?Would the migration downtime bring me a loss?What if it fails?While these are important questions that must be addressed before choosing your SharePoint Data Migration tool, a better approach might be to just explore how efficient the migration process be planned and executed.

Let us delve into some factors that will define how efficient your migration process can be and the parameters to determine its success.SharePoint Data Migration Efficiency IndicatorsWhile the migration quantity might be quite important, choosing the correct migration time and speed plays a major role in SharePoint migration success determination.

These data can be of great help to plan and optimize the whole migration process in the most effective way possible.While we at Saketa have run many test migrations to ensure the perfect results to our clients and have been improving each Version of our SharePoint Migration Tool to fit in every kind of emerging scenarios, applied uniformity cannot be established in every migration project.

This leads to a Success determination strategy based on important migration parameters instead:Migration SpeedBe it any kind of migration, from our years of migration experience, we know several common factors that affect the data migration project speed:Basic Content to be migrated.Content Attributes such as metadata, permissions, etc.Hardware requirementsThrottling RestrictionsMigration tool architectureMigration Process EfficiencyMigration process efficiency and job uptime have a significant impact on the migration duration.

Migration job failure rate too must be minimized as much as possible.

Incremental migration or migration scheduling can work wonders to save precious business time and plan migration downtime when the traffic is low.This will enable the technical team to focus on set up and troubleshooting whenever they feel it to be convenient.Failure RateMigration Errors might be considered a major setback if not handled properly.