Leadership in your medical organization has probably come to the decision that switching to electronic health records is the best course of action as preserving paper-based information has more disadvantages than benefits. The detrimental impacts can no longer be ignored, even though certain practitioners can get away with dated material. It is becoming more difficult to rationalize keeping patient information in this outmoded way since paper records are simply too unsafe.
In fact, one advantage of using electronic medical record software is having a lot more control over information security. To help you convince your staff to use an EMR, here are some justifications for why electronic medical records are more secure than paper ones. For all your EMR or EHR software needs, get in touch with EMR-EHRS.
Allow Access Only To Authorized Users
If your patient's medical records are kept on paper, it is easier for someone to obtain them without your knowledge. During a hectic day, staff members could forget to put a patient's file back in the filing cabinet and leave it out on the desk. Or, even worse for the patients, the data is submitted wrongly.
If you've ever been copying important documents and got diverted by a phone call or another distraction, you know how easy it is to leave a paper behind for someone else to see. When using electronic health record software, you may carefully control who has access to patient information and when.
Encryption Safeguards Data for Privacy
A paper document is easily accessible, allowing anyone to inspect it, record information on it, make a copy, or even scan or fax the information to a different party. On the other hand, safe electronic records can be created using robust encryption methods, shielding private patient information from prying eyes.
Your firm already has to do everything to adhere to HIPAA and other privacy regulations and electronic medical records make it easier to maintain confidentiality when compared to paper records in this regard.
Paper Records Subject To Tampering
Paper records are susceptible to changes that could be difficult to notice. For instance, someone might submit an updated duplicate or remove sheets from a report to substitute fake data.
Strong login and password systems and encryption are used to protect electronic health records. It makes it far more difficult for someone to make illegal modifications to the patient’s chart and other information. It goes without saying that using electronic medical record software allows you to maintain pristine records.
Whether it's ASC EMR Software or any other EMR or EHR software, make sure you're choosing a reputable EMR EHR Software provider.
Data Backup After Disasters
It involves much more than controlling access to confidential information when it comes to keeping your patients’ records secure. Additionally, you must confirm that the data will be accessible in the worst-case scenarios. For instance, you would be able to swiftly recover your confidential patient data from an offsite backup in the case of criminal trespass, vandalism, or natural disasters like a fire, flood, or earthquake than if your company was reliant on a paper-based system.
So you can ignore the hackers if your business is the target of a ransomware attack that tries to freeze patient data until you pay a sizable sum in bitcoin. Instead, your IT department replaces the system with backup data after wiping the system, allowing you to continue treating patients and making diagnoses.
With the use of an EHR system, you can quickly determine who has accessed a patient's information, when they did so, and whether the access was authorized. An audit will disclose any instances of information being accessed that it shouldn't be, unlike paper records, which can be challenging to manage.
Due to your busy schedule, you might not have much time to learn more about all the advantageous aspects of software for electronic health records. If you're seeking quality electronic medical record software, get in touch with EMR-EHRS.
