Cloud printing is a consumer-based service that allows users to print their documents from any device available on a network. Users can also use different devices, such as smartphones, laptops, desktops, tablets, etc. to print their documents.
This is a secure and quick way of printing documents over the internet and allows users to print from anywhere. It is different from the traditional form of printing, in which the printer has to be connected to the device via a wired or Bluetooth-based medium.
What Teams Can Benefit From a Cloud-printing Strategy?
Cloud printing is highly useful for teams that use different devices to connect to an organization’s network. Through cloud printing, users can use different devices, such as smartphones, smartwatches, tablets, etc., to print their documents. In addition, users don’t have to worry about installing platform or operating system-specific printer drivers to print documents.
Today many companies across the world are implementing a BYOD policy to increase employee flexibility. Cloud printing greatly aids this effort by allowing employees to use their own devices to print documents.
This also improves productivity, as employees don’t have to transfer files from personal computers to office computers for printing. This increases compatibility and reduces the manual effort required for document printing and distribution. Employees can print documents without worrying about data breaches and security issues.
Some organizations have also started integrating cloud printing with document management tools and storage services such as OneDrive, Google Drive, SharePoint, etc. Implementing this strategy streamlines the printing process and optimizes workflow management by using a centralized platform for managing and printing documents.
Even though the specifics depend on the device and printer model, most cloud-printing services are easy to set up. Generally, the users have to register their printers with the service and add the web/Android/iOS application to their device. Once done, the user can directly log in to the portal and print their document.
If required, SharePoint admins can also automate this process, which means that users connected with the SharePoint cloud just have to select a PC client to print their documents. In addition, such portals allow users to access printer features such as configurations, queues, scanner layouts, etc.
Some organizations are also implementing AI algorithms to optimize print operations based on their previous usage. This allows them to analyze jobs and make recommendations for size, paper alignment frame, etc. It also enables them to remove common printing errors and improve printers’ reliability.
As discussed above, cloud printing is a growing market with its own advantages and disadvantages. It is a unique method for streamlining print management. This is a rapidly evolving field, and the future will have many use cases for it.
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