All of your employee-centric processes should be centralised in your HR management solution. However, there are times when these processes also involve other crucial procedures. In these circumstances, having your HR management application integrated with your other apps will help you save a lot of time and work in web and mobile application development companies in Sri Lanka.
However, your HRM software must have native connectors with the apps you want to interface with in order to create workflows with other solutions and web application development services. It is possible that not all of the apps your company uses are supported by it. HR automation ultimately saves you time and money, both of which are significant resources that could be better allocated to other urgent duties. According to research, administrative work can be cut by 30% for these specialists and by 49% for employers. The same study also showed that up to 34% of HR departments claimed their companies were taking a long time to deploy this type of automation.
What is HR automation?
Let us quickly define HR automation so that everyone is on the same page before we look at the seven essential human resources that need to be automated. It is the practice of increasing the productivity of your human resource department by employing solutions to automate routine and repetitive work. Workflow automation companies help relieve your HR staff of tiresome manual work so they can concentrate on more complicated duties like decision-making and strategy-making.
Your business can streamline key operations by automating related tasks. You save money and time by eliminating manual planning and processing. Additionally, you are forced to automate your HR operations in the age of remote work that we are currently experiencing.
HR Automation: How to Be More Intelligent.
Because they can demonstrate the ROI through concrete data, many businesses give priority to automating functions like marketing and sales. Although automation may not have a direct influence on your bottom line, there are still numerous real advantages that make it valuable. The following are some of the main benefits of automating your HR processes:
1. Signing paperwork.
Important documents, such as when an employee accepts an offer letter, signs a confidentiality agreement, or signs any document relating to business policy, need to be signed and maintained in your HR management programme.
Your system and a digital signature programme will both be used in this workflow. When a document is signed, it can be configured on your integration platform to be automatically placed in your HR management software.
2. Automated onboarding of new staff.
You presumably require new hires to read through your onboarding documents so they are aware of your standards of behaviour, values, and policies. After that, you might send them additional educational materials and instructions. A multistep workflow can be used to automate this onboarding process. After the employee is registered in the HR management system, an email account is automatically created, and these onboarding materials are then sent as their first few emails.
3. Disclosing expenditures.
Every time a new employee is hired, you will need to continually add new users to your expenditure reporting software in order to keep track of everyone who works for your company. A workflow where a new account is created for the employee in your expense reporting app as soon as they are added to your HR management app can be developed using an integration platform. Additionally, once a designation change is made in the HR administration app, it is immediately reflected in the cost reporting app.
4. Calculating payroll.
Once a new employee is introduced to your platform, you should set up a payroll account for them. You may set up this procedure using your integration platform so that as soon as a new employee is added to your management software, an account is immediately generated in your payroll app. Additionally, you can set up your payroll app to immediately recognise changes made in the HRM software to items like classification and compensation.
5. Automated creation of timesheet invoices.
When working with clients, you must bill them in accordance with the timesheets of your staff members. Here, you may set up a workflow so that once a timesheet is submitted, an invoice for the timesheet is generated in your invoicing app and automatically delivered to your clients. In this approach, billing clients will happen automatically, so you won't even need to access your invoicing programme.
6. Attracting fresh personnel to your employee recognition platform.
Employee recognition apps are available in some workplaces, where co-workers are encouraged to publicly thank one another for contributions that might otherwise go unnoticed. These applications support the development of a supportive and appreciative corporate culture. You can construct a procedure where an account is immediately created for a new employee as soon as they are added to the HR management application, saving you from having to manually add new hires to your employee recognition application.
7. Gathering feedback after employees depart your company.
Asking former employees about their experience working for the company, what they liked, and what could be improved, is always a smart idea. After removing a former employee from the HRM system, you can set up a routine whereby an email survey asking for feedback is sent to them automatically.
Why HR automation is appropriate now.
This is without a doubt the ideal time to automate your HR procedures, if you haven't already. The tightening of data security and compliance rules is one of the key causes of this. Dealing with sensitive candidate and employee data and information is part of human resources management. As a result, you must follow best practices for data gathering and maintenance. This guarantees that you abide by all data management laws.
Your HR processes can no longer be automated. You will lose productivity, money, and even your reputation if you do not automate. On the other hand, automation guarantees a more effective human resource division. Additionally, it makes sure that your staff members are happier and more engaged at work. Automation aids in the creation of memorable applicant journeys that may be used to find top talent.
