Quality control is an important aspect of the manufacturing industry. Ensuring that each product is made according to specific standards and meets customers' requirements will promote a positive image of the company and increase sales. However, managing quality control can be difficult, time-consuming, and costly. Thankfully, DMS or Document Management System can simplify the process and make quality control more efficient. In this blog post, we will discuss how DMS can help the manufacturing industry improve their quality control process.
Centralized Document Management
Document Management System offers centralized document storage that eliminates the need for a scattered paper trail of documents. This feature simplifies the quality control process by allowing documents such as standard operating procedures, work instructions, and inspection checklists to be easily accessible by authorized personnel. This ensures that the personnel responsible for quality control are working on the most updated versions of the documents needed to make the product according to the set standards.
Recording and Tracking Changes Made to Documents
DMS for manufacturing industry allows for tracking changes made to documents. This is essential when producing a product that has to meet specific requirements. Multiple approvals from different personnel may be required before a product is released into the market. Document Management System keeps record of every change made to a document, who made the change, when it was made, and why it was made. This feature simplifies the quality control process by making it easier to identify the change that may have resulted in a fault or inconsistency.
Automated Workflow
Document Management System in the manufacturing industry automates the workflow by setting up workflows for each stage of the quality control process. When a document is uploaded or updated, the system triggers an approval process that determines who in the chain of command checks the document. By setting up a workflow, the quality control process is standardized, and there is less room for errors. Moreover, approvals can be done through electronic signatures, which speeds up the process and reduces paper usage.
Real-time Collaboration
DMS simplifies quality control in the manufacturing industry by improving real-time collaboration between quality responsible personnel at different stages. Document Management System can be accessed from different devices, and multiple users can work on a shared document at the same time. This feature encourages timely communication and reduces the time it takes to identify defects. Moreover, the real-time collaboration feature allows quality responsible personnel from different production locations to work on documents with the same aim of ensuring that products meet the set standards.
Security
Finally, DMS provides an added layer of security by offering permission-based access privacy. This feature ensures that only authorized personnel can access documents and make changes to them. Additionally, by centralizing all documents, the possibility of unauthorized persons accessing some of the documents is reduced. For instance, an unauthorized person printing a confidential document and leaving it on a table becomes almost impossible, thus reducing the chances of document theft.
Conclusion:
Quality control is crucial to the success of the manufacturing industry. By simplifying the quality control process, businesses can produce quality products faster, reduce waste, save on costs, and build a positive reputation of their brands. Document Management System offers various benefits to the manufacturing industry, including centralized document management, recording and tracking changes made to documents, automated workflow, real-time collaboration, and data security. It is therefore essential for manufacturing industries to evaluate their quality control system and consider Document Management System as a cost-effective and efficient option to standardize their work procedures.
