Overview: SAP Business One & SAP Business ByDesign
One of the awesome things about SAP is that the company caters to businesses of all shapes and sizes. This is why it offers different variants of its ERP software. Depending on a company’s unique needs, budget, and size, it can choose the SAP variant that suits it the most. SAP offers two cutting-edge ERP solutions for small and medium-sized businesses – SAP Business One and SAP Business ByDesign. If you examine the features and functions of these two SAP ERP variants, you will find that a lot of the features in one variant overlap with those of the other. So which one should you choose? In this article, we’ll be comparing SAP Business ByDesign Vs. SAP Business One Stick around till the end because successful implementation of an ERP often starts with correctly deciding which ERP to use.
SAP Business One: A Quick Look
SAP offers SAP Business One, keeping the unique needs and budget constraints of small businesses in mind. This ERP has every feature a small business needs to manage and automate its processes. At the same time, it is not overkill with too many features. Hence it can be managed by a small team, and it is also quite cost-effective.
SAP Business ByDesign: A Quick Look
Back when SAP did not have SAP S/4 HANA cloud, it released SAP Business ByDesign as a cloud-native ERP software. SAP Business ByDesign provided a perfect balance between advanced ERP features and user-friendliness.
SAP Business ByDesign Vs. SAP Business One
Although SAP Business One and SAP Business ByDesign have overlapping features, they are quite different from each other. Here are some key differences between the two-
- Pricing Difference: Although both SAP ByDesign and SAP Business One are targeted toward small and midsize businesses, the former is a little bit more pricey. SAP Business ByDesign might not be affordable for small businesses requiring cost-effective ERP solutions. For example, the Advanced User version of Business ByDesign has 160 GBP per user/month, while the Professional version of SAP Business One costs around 75 GBP per user/month – this excludes the base price or implementation costs.
- Minimum User Requirement: Another important difference between SAP Business One and Business ByDesign is the minimum user requirement. While just one user can use SAP Business One Starter Package, Business ByDesign requires a minimum of 5 users. That’s because the base package of SAP ByDesign contains 5 user seats by default
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- Deployment Differences: SAP Business One is a cloud-only offering, while SAP Business One can be deployed in various ways. SAP Business One can be deployed on-premise and on the cloud hosted by the vendor. The cloud version of SAP Business One can be deployed either on public or private cloud and even on VPS.
- The difference in Terms of Using Multiple Books of Accounts: SAP Business ByDesign provides more complex accounting functionalities like multi-accounting. In this kind of accounting, you are allowed to use more than one book of accounts to record the same monetary transaction. Since SAP Business One is meant for businesses with simpler accounting principles; so, this ERP does not support multi-accounting.
- Add-on Availability: Since SAP Business ByDesign has reached its End of Life, you can expect fewer add-ons to be made and maintained for the ERP. On the other hand, SAP Business One does not have many functionalities out of the box – but third-party add-on makers have created a wholesome ecosystem of custom add-ons to fill the gap. You can expect more and more add-ons to be made for SAP Business One.
- Difference in Terms of Industries Served: Since SAP Business One is geared towards small businesses, it serves those industries where small businesses operate. From retail to pharma, from food & beverage to automotive – SAP Business One can perfectly fit the business processes of dozens of companies working across industries. However, SAP Business One is not fit for multinational businesses, full-fledged manufacturing processes and companies that have to take care of strict compliance. SAP Business ByDesign can handle the processes of companies belonging to these industries.
- Difference In Terms of Data Security: Both SAP Business One and SAP Business ByDesign come from the house of SAP. Hence, from the application point of view, both of these ERPs maintain solid data security. Since SAP Business ByDesign is hosted by SAP itself, it is secure from the network access point of view as well. SAP Business One, however, is hosted by companies on their premise or on the vendor-managed cloud. Hence, the security of data in SAP Business One depends largely on how the on-prem or cloud system is managed and kept secure.
- Implementation Time: In terms of time taken to implement, both SAP Business One and SAP Business BuDesign fall almost in the same league. It takes somewhere between 3 weeks to 6 months for SAP Business One to be implemented. Since most vendors these days offer ready-to-use cloud instances of SAP Business One, the implementation time is really not that much. On the other hand, it can be assumed that businesses opting for SAP Business ByDesign might already have an existing ERP system. Hence lifting and shifting the data to a different system can take some time.
- Business Process Flexibility: Since both SAP Business One and SAP Business ByDesign both come from the house of SAP, they offer a fairly similar level of awesome business process flexibility. That being said, small businesses might find SAP Business One more user-friendly since it is made keeping simplicity in mind. Businesses that can spend more IT resources will be able to tweak SAP Business ByDesign more.
Final Judgement: SAP Business One Vs. Business ByDesign- Which One Is the Best for Your Business?
As we said in the beginning, SAP Business ByDesign has reached its End of Life. Hence, no optimization or advanced feature will make its way to this ERP software. SAP Business One, however, has been able to create an ecosystem of SAP partners, add-on makers, and cloud solution providers. It has been going strong since its inception, and SAP has been giving extra focus on this ERP. It can now run on SAP’s flagship HANA database platform, which makes it more snappier.
If you run a small business, SAP Business One is the ERP to go for if you want to future-proof your business process. Once implemented, SAP Business One – especially the cloud version – can cater to the needs of your business for years to come.
Original Source: https://www.silvertouchtech.co.uk/blog/sap-business-one-vs-sap-business-bydesign-choose-the-best-erp/
