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In Part 1 of this blog series, we discussed several considerations to take into account when selecting a new document management system (DMS), including scalability, accessibility, security, design, and integration. Here, we focus on various technical and functional capabilities and security features that may also prove helpful in identifying the most appropriate DMS solution for your specific enterprise needs.
In a world of increased global collaboration, it is critical to have a system in place that is capable of ensuring the safe and secure management of business documents and enterprise processes. An effective DMS will feature a robust set of functionalities that satisfy operational needs while streamlining workflow and optimizing efficiencies.
Read full article at https://www.knovos.com/blog/identify-evaluate-enterprise-dms-part-2/
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INTRODUCTION The Document Management Software is an automated software mainly used for manage, control and organize documents throughout an organization.
KEY FEATURES OF DMS The main key features are improved efficiency which saves time.
Gives automated electronic records disposition , Gives effective management of physical and electronic records, a Centralized repository for secure online document storage, preferable customizable dashboards, and easy e- Signature approval process, with automated business process work flow and have ability to collaborate, share, and socialize content.
WORK FLOWS - It reminds and helps very usefully in task management and give easy user interface of control to workspace management.
TEAM COLLABORATION MANAGEMENT- In this we can see the components of the calendar management, team space, online chat, forum, poll list, meetings and help in task assignment.
Check-in and check-out and locking to coordinate the simultaneous editing of a document and so one person's changes don't overwrite another person.
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