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All About Integrated Management System

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Dave Varma
All About Integrated Management System

Integrated Management System


Integrated Management System is created from three different words; Integrated, Management, and system.

  • The meaning of integration is to mix all different parts to create a unified whole or one unit.
  • Management is a long process that includes; planning, organizing, staffing, directing, and controlling.
  • And, System means doing something in a particular way or group of things that work together.

So, an Integrated Management System is a process that integrates all of the business processes, procedures, and policies into one management framework. Integrated Management System is known as IMS in short. IMS integrates all the separate systems of management into one single unit.

The approach of the Integrated Management System (IMS) is to set up one integrated management system rather than setting up separate management systems for different departments by contacting an integrated management system consultant. By doing so, it reduces the chances of duplication of work and it also simplifies the work.

Integrated Management System includes:-

Integrated Management System combines different systems of management into one unified system. Systems that can be included in IMS are :

  • Environmental management system
  • Quality management system
  • Food safety management system
  • Information security management system
  • Occupational,health, and safety management

Some more things which can be integrated are social responsibility, business continuity, asset management, and data management.

Quality management known as ISO 9001, Environment management ( ISO 14001), and occupational health and safety management (ISO 45001) are the most common integration of standards.


Benefits of Integrated Management System


There are so many benefits of an integrated management system, some of them are listed below:


The best way of management

An Integrated Management System makes the organization formal by eliminating the informal systems of management.


Better Accountability

There is a high possibility of getting duplicated work when we use different systems of management. An integrated management system helps in reducing the chances of getting duplicated work.


Facilitates awareness and training

An integrated management system facilitates awareness among the organization and training of the personnel.


Communication

There are two types of communication for any organization. The first is internal communication and the second is external communication. Internal communication can be defined as the transmission of information within the organization.

Whereas, the transmission of information between two organizations is known as external communication. Integrated management systems promote both internal as well as external communication.


Reduces Cost

The cost of getting work done is reduced in by IMS through Management Systems Consultant as it eliminates the duplication of work and turns different systems into one unified system.


Reduces Business risk

IMS reduces business risk by giving it a better understanding of its risks.


Improve Performances

An integrated management system improves the performance of the organization by increasing quality, productivity, and safety.


Creates consistency

Better consistency of Management systems can be created by choosing Integrated management consultants. The complexity of the management system becomes less and it will become easily understandable.


Reduces Time

You can reduce the time of getting work done by choosing an Integrated Management System as duplicated work will be eliminated and the system will become easily understandable.


Increase the Efficiency of the management


IMS increases the efficiency of the management system. It means IMS helps in achieving organizational objectives with proper utilization of resources or less wastage of resources.

Not only this, the Integrated Management System has many more benefits like:- it helps in creating consistency among the organization, conflicting objectives are balanced by this system of management, it helps the organization to focus on its main goal, it helps in eliminating conflicting relationships and responsibilities and so on.


Are there any disadvantages of an Integrated Management System?


The growth of the organization could possibly hamper integration because integration may be a lengthy process.

As all departments are now combined, it is quite possible that they will struggle to fit in the combined environment as they were doing well in their separate departments. It can also become a reason for the inefficiency in the business.

The growth of the organization may stagnate because of the irrelevance of the standards. Like, the quality standard management and environmental standard management are not related at all.

However, whatever disadvantages IMS brings to your business, its benefits are far better and more than that. Contact Integrated Management Systems Consultant to understand, how IMS can fuel business growth.


How can you implement an integrated management system?


Following are some steps that will help you to implement IMS successfully:-


  • You should hold training for employee awareness to motivate your managers and employees to use the new system.
  • It is very necessary to identify and compare your old and new system of management, it will help you gain insights into the outcome and choose the best one.
  • You should write down each and every step that comes in the process, including; procedure, documentation, or set of instructions.
  • Now, you have to implement everything you have documented in the previous step. You may seek help from integrated management consultants.
  • It is very necessary to review the whole process after implementing it. The review can help you in identifying the objectives and performance of the process.
  • Taking corrective actions is also necessary if needed.

Steps to get Integrated Management Certification


There are some steps which you have to go through to obtain a certificate of Integrated Management System:-

  1. Application First of all, you have to apply for the certificate of IMS.

2. Submission of offer An offer gets created by understanding your business which will help you to get the certificate without any hassles.

3. Acceptance of offer Once the offer is accepted and confirmed by both the clients who want the certificate and IRQs.

4. Certification Audit The initial certification audit will be conducted for fresh clients and a re-certification audit for existing clients.

5. Approval Now, after successful completion of the certification audit, the certificate of approval will be issued.


Conclusion

You have to first go through these steps to obtain a certificate of Integrated Management System. Further, there are two more steps which are surveillance audit and re-certification.

To ensure that the standards are being followed or maintained throughout the 3-year certification, surveillance audits are undertaken. Also, you have to initiate 3 months before the expiry date of the Certificate for the recertification process. For any help with respect to IMS, contact a reputed Integrated Management Systems Consultant.

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