An organization produces thousands of daily collaborations and discussions and millions of documents, files, and folders. It is becoming necessary for organizations to adopt digitalization to make everything arranged, managed, and accessible easily. A SharePoint document library can be one of the best solutions. Read out further to learn more about how a SharePoint document library can help businesses and organizations in the best way.
What is SharePoint Document Library?
Consider a document library as a digital location where all the employees of an organization can keep, share, organize, and connect all the documents irrespective of the location. It provides access to all the documents to everyone from different devices. It also allows us to create different document libraries for multiple projects and helps in keeping all the documents organized and accessible way.
Top 5 Features of SharePoint Document Library
The SharePoint document library is embracing organizations to collaborate and manage documents efficiently. It includes various useful features that can help organizations. Here are some of the best features of a SharePoint Document Library:
- Co-Authoring : This feature allows employees, team members, and managers to work on a single document collaboratively i.e., more than one person can easily work on a single document. It eases the entire workflow with efficient collaboration and review processes.
- Communication Tools : Effective communication is the key to success in an organization. Using the SharePoint document management system, it is easier to outline easier communication using Outlook, Yammer, and Microsoft Teams. All these help employees connect anywhere and anytime according to their needs.
- Metadata : With Metadata, organizations can tag files and make them arranged at multiple locations along with sorting and filtering the library to display the files according to their preferences.
- Alerts : The SharePoint document library provides automated email notifications to all the participants of a library if someone makes changes to a file, uploads a new document, or deletes a file in any way.
- Permissions : With a document library, it is easier to provide permission-based access. It includes permission types such as visitors, members, owners, and admin that makes it easier to keep files and documents manageable and efficient.
Wrapping Up!
There are various other features that organizations can utilize using a SharePoint document library. Most modern and growth-seeking businesses are using it and moving towards digitalization. What about your business, are you still using manual files and documentation? If so, this is the correct time to move towards digitalization with a SharePoint document library.
You can customize SharePoint custom list, task list, issues log, list of announcements or a document library.
Group by feature is handy when having lots of metadata columns.
You have 2 dynamic filters present in SharePoint lists and libraries.
• Me – This will filters on a person field depends on the current user logged in
• Today – This will filters date field depends on today’s date
Some scenarios where you might be benefited from the dynamic filters above:
What is a Document Management System (DMS)?
How does SharePoint work as a DMS?
Why SharePoint is the best DMS?
If any of this question or of these questions are wandering somewhere in your mind, because you are thinking of choosing SharePoint as your DMS, then let us answer all your concerns in this blog post and telling you 10 reasons that why SharePoint is the best DMS.But, before jumping directly onto the topic, let us tell you briefly about a DMS and that why an organization basically needs a DMS.So, as you would also agree with us that, documents uphold great significance in our everyday lives and it is very important to keep them safe and organized.
They become of even more crucial importance when it comes to an enterprise because the entire operations and records of an organization are relying on it.
With the aim of going paperless, the present and future of documentation are predominantly lying within the electronic world, and similarly, their methods of management have also changed with time.
Even though SharePoint has been available for nearly fifteen years, many people do not still get what SharePoint is and how to effectively use them.
An increasing number of businesses are also using it for things like reporting, social networking, financial services, HR document management and other advanced process automation.
Sharepoint can meet all the internal demands with a strong focus on usability, security, and scalability.
SharePoint extranet solutions can build your customer service levels and enhance communication flow with potential clients or partners.
You can just sign in to SharePoint from any gadget and have nonstop access to data on venture statuses and any related things.
Microsoft SharePoint has numerous features such as document version control, notifications, message sheets, and wikis to help with collaboration.
