As you know Office 365 is the cloud-based software that is used as a service product for the organization. So there is a need for backing up the mailbox to avoid data loss. Therefore, here we come up with the perfect suggestion for a user query “How to backup Office 365 mailbox”. In this blog, we deal with both traditional and tool approaches.
In the next section, we discuss the need to backup Office 365, how to backup it manually, what are the tool backup approach and its features. So that users are able to easily compare between manual and alternate tool backup methods. So, let us begin with the reasons first….
Why Backup of Office 365 mailboxes necessary?
- In this technological era, the backup of every important data is necessary to secure it from any mishappening, and Office 365 is one of them.
- To secure a mailbox from a virus attack or to import data from PST to Office 365 or to download Office 365 mailbox to PST, all we need is backing up all the data in advance.
- So it is very necessary to backup Office 365 mailboxes including calendar, Inbox, attachments, contacts, journals, tasks, and sending emails to the local platform. So here we discussed the need to backup Office 365 mailbox.
Now, you have thought of “How to backup Office 365 mailbox” traditionally. So here we came up with a manual approach.
How to Backup Mailbox in Office 365 using Manual Method?
There is a manual method to backup office 365 mailbox as follows:
Method: Office 365 Backup and Recovery
- Earlier for Backup the data, Microsoft volume shadow copy service is being used.
- Those who use VSS would have to make calls to initiate the capture process, and VSS would analyze the application, and then it delivers the snapshot.
- This makes the backup process very difficult and time taking.
- Backup vendors also found this process time taking. They have to connect Office 365 by other APIs, and then pass over the hierarchy of data, analyze for changes, and make calls to capture the data.
This manual method is a time-consuming process and you only get the snapshot as a backup. There is no option to save data with attachments or to export data to other formats. That's why we are here with the perfect suggestion to backup Office 365 mailbox by using Office 365 Backup Tool. It will also save your’s lots of time as well.
Why use Office 365 Backup tool for Backing up Mailbox?
Office 365 tool is the perfect solution for backing up the mailbox in any format like PST, EML, MBOX, PDF into a local machine. With the help of this tool, you can easily backup all mailboxes including emails, calendars, contacts, and attachments. This tool is a trusted solution with 100% accuracy and data integrity.
Features of Office 365 Backup Tool:
- Download mailbox with attachments, emails, contacts, journals into local machine.
- Backup all mailbox to a different format like PDF, PST, EML, MHTML, etc
- If anyone wants to migrate that backup to other email clients like Yahoo, Gmail, Zimbra, Thunderbird, and IMAP. Then, you can do it simply by importing backup files to respective clients.
- With this backup tool, you can also exclude those folders which are empty or that don’t have any data in them.
- It also has the feature to filter emails by date.
It has a reliable and user-friendly interface, which also supports most of the available Windows & MAC versions. Non-Tech can also operate this tool very easily.
Conclusion:
We have shown here “How to Backup Office 365 Mailbox” through both the manual and alternate tool approaches which is much better and faster than a manual one. We think that this blog will help you to choose a better and faster approach for backing up and restoring the Office 365 mailbox.
Getting a backup of Office365 Mailboxes occasionally becomes an incredibly needy task.
Well, there are lots of different solutions for Office 365 backup to helps you with that.
Why it is important to Office 365 Emails backup:Accidental data deletionRetention policy gapsSecurity intimidation –internal and externalHardware malfunctionLegal and compliance requirementsOffice 365 emails backup solution can be prepared by the manual as well as an extraneous tool.
Let’s know:Backup Office 365 Emails via Manual MethodRun and Log-in Office 365 with your Administrator credentialsNow, Go to Admin Center and select ExchangeClick Permissions to access.
Go to Admin Roles >> Discovery ManagementFrom the Discovery Management option, hit ‘+’ sign to add RolesAfter that click on ‘Mailbox Import/Export’ below rolesWithin the ‘Members’, click again the ‘+’ sign and click once on the user nameClick on “Save” when the necessary steps finishedAfter that, here Go to “Compliance Management >> in-place eDiscovery & hold” option and click New (+)From “In-Place eDiscovery & Hold” dialogue box, enter the name and click Next buttonNow, select the all mailboxes by clicking on “Search all mailboxes” or the also selected ones by “Specify mailboxes to search” option and click once more on the ‘+’ signPlace the filters and go with Next button from the next ‘Search query’ displayFrom “In-Place Hold Settings” dialogue box you can identify the number of days for which the items are to be reserved before they are deleted from the serverNow, click the “Finish” there.After a verification message, click on “Close”Finally, the search list will be presented, after that click on the downward bullet to export the .pst filesDrawbacks of the manual ways to import Office 365 mailbox to PSTThe manual method is a lengthy procedure and takes unpredicted time.Complete emails, calendars, contacts, and all contents cannot be exported.There are no filter items given to export itemsOnly execute this way which is expert technicallyBackup Office 365 Emails using Shoviv Office 365 Backup ToolShoviv Office 365 Backup and Restore Software is a specialized Office 365 backup tool.
The tool appears with User-friendly GUI and offers easy to recognize processing.
To take backup of Office 365 mailbox data into an Outlook PST file, I would like to refer an excellent third party software, Kernel Office 365 Backup & Restore.Software Advance Features-Easy save Office 365 mailboxes into PSTProvide option to choose your desired location to save filesSupports to take backup of multiple Office 365 mailboxes using CSV filesAlso supports PST files to Office 365 migrationProvide filter optionFree trial version of the software is also availableFor more information about the software, visit- https://www.nucleustechnologies.com/office-365-backup/
Overnight, people had to change their home in the home office.
For example, many local resources that were supposed to be hosted on physical hardware can now be hosted on the cloud, including documents, emails, calendars, notes, and events.Administrators may mistakenly think that data in the cloud is automatically backed up.
Google and its GSuite experienced an outage that lasted several hours.
You can use various filters so you can quickly find what you are looking for.Altaro backupAltaro is the creator of Hyper-V & VMware Backup and Replication.
The product is easy to use, has many features, and is available, especially compared to "enterprise" products.Using Altaro Office 365 Backup, your backups are automatically saved to the Altaro cloud backup location hosted by Microsoft Azure Infrastructure.
All are automatically backed up to four times a day.
Office 365 is subscription plans from Microsoft for MS Office programs including Outlook and many other cloud-based services.
Having an Office 365 account or subscription is very beneficial for MS Outlook users like access emails from any location and any device due to a cloud-based system if connected to the internet and more storage space for your mailboxes.
So, these days many Outlook users want to save offline OST files data to the online server of Office 365.
There are two ways to perform this action manually and using a third-party software.
But, this method is complicated and there many cons with this method like risk of data loss and if OST file is damaged then you can’t even convert it to PST file directly from MS Outlook.
This is an indirect method for OST to Office 365 migration.Step 1 – Manually Export OST file data to a new PST file.There is an option of Import / Export in MS Outlook Software for Windows, which allows users to export offline OST data to Outlook PST.
Due to the COVID-19 pandemic, organizations are unable to work from their office.
Almost all organizations allowing their employees to do their job from their home premises.In the starting face of a pandemic in 2020, organizations had struggled to communicate with their employees and client as all their data was in their systems or they were using an Outlook email clients.But, this year many organizations are switching from the on-premises environment to the cloud and Office 365 is the best choice for Outlook users.This is why in this article we will focus on the simplest possible method to import organizational PST files from Outlook to Office 365.
Each method has its own advantage and disadvantages, so read all of them carefully before opting for any solution.How to Import Organizational PST File from Outlook to Office 365There are three ways to perform the import process:Import PST file into Office 365 account using MS OutlookUsing Network Upload for importing PST into multiple Office 365 accountUsing automated tool to import PST file to Office 365But, before that make sure that you have already created the Office 365 user account and have the PST files with you from your MS Outlook account.
Open MS Outlook and go to File tab.2.
In the pop-up window, select “Export to a file”4.
Next, browse the location where you wish to export the PST file and hit Finish.You can perform the above steps for each user to get their account PST file and after then you will be ready forMethod 1: Using MS Outlook ApplicationThe MS Outlook solution is quite easy to perform and it's completely free of cost.
